Pre-Sales Experience Coordinator, Wine

Sotheby's•New York, NY

8h•$47,000 - $52,000

About The Position

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. To own the administration of sales and work with the Head of Auction Sales to ensure that Wine sales are administered in accordance with company policy, reinforcing the need to provide exemplary client service.

Requirements

Bachelor’s Degree
Good communication and client service skills
Excellent organizational skills including ability to multi-task and prioritize
High level of attention to detail
Good working knowledge of Microsoft Office particularly Word, Excel, Outlook
Good working knowledge of Sotheby’s System’s: SAP, CLIENT, CAT, Valuation

Nice To Haves

Previous administrative or wine industry experience preferred
Knowledge and Interest in wine preferred

Responsibilities

Responsible for the daily general administration of the Wine department
Responsible for pre- and post-sale auction administration including estimates, proposal document preparation and data entry
Provides consignors with both pre- and post-sale information concerning their consignments and the relevant documentation
Ensure all auction contracts are distributed, agreed and signed by all parties before the sale
Responsible for all House Property, canceled sales, re-offers by consignors and purchase orders
Maintains all auction sale files (consignor, pre- and post-sale packages, etc.)
Maintain, organize and clean directories on main department drive
Coordinate auction sale settlement
Manage photo requests and liaise with warehouse and clients
Help prepare and set-up the saleroom for live auctions
Assist with property inspection for at the warehouse and on-site at client’s premises, as needed
Assist with organizing events, including liaising with venues, coordinating menus and guest lists
Assist with other department projects or initiatives, as needed