Pre/Post-Award Grant Administrator (Open Rank: Research Services Intermediate – Principal Professional)

University of Colorado•Hybrid, CO

76d•$54,586 - $90,937•Hybrid

About The Position

The Barbara Davis Center (BDC) Pre- and Post-Award Grants Administrator provides financial and administrative support to the Barbara Davis Center for Diabetes Clinical Epidemiology Division. This role involves pre- and post-award administration for grants and contracts, as well as financial assistance with gift and auxiliary funds. Key duties include budget creation, financial management, and procurement functions for the division. The grant funding sources include studies from sponsors such as NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.

Requirements

Bachelor’s degree in any field
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
One (1) year clinical, translational, basic research grant administration or related experience (for Intermediate Rank)
Two (2) years clinical, translational, basic research grant administration or related experience (for Senior Rank)
Three (3) years clinical, translational, basic research grant administration or related experience (for Principal Rank)
An advanced degree (Masters or PhD) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment (for Principal Rank)
Advanced knowledge and understanding of federal regulations and Good Clinical Practice (GCP)
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Outstanding customer service skills
Knowledge of basic human anatomy, physiology medical terminology
Ability to interpret and master complex research protocol information
Expert level knowledge of pre-award process, function and/or technology

Nice To Haves

Bachelor’s degree in science or health related field
Four (4) years clinical, translational, basic research grant administration or related experience
Previous experience with Pre-Award Grants Administration

Responsibilities

Review notice of grant award with PI making note of any special terms and conditions.
Confirm budget is set up correctly in finance system according to the award document.
Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
Follow up with Principal Investigators and other researchers/agencies/sponsors to ensure timely processing and/or receipt of essential documents (including, but not limited to, contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no-cost extensions, administrative supplements, carry-forward requests, Progress Reports, Financial Reports, etc.).
Apply pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
Monitor project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects, approaching deadlines, and possible adjustments needed to keep budgets on track and in compliance with guidelines.
Process division funding distribution submission for over 40 employees.
In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.
Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
Independently route proposals for review and submission through the Office of Grants and Contracts.
Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.
Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
Review purchases for coding accuracy and appropriateness.
Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, Webspace reporting, building access, printing and telecommunication needs.
Perform other duties as required.