Post-Award Grant Administrator - Cluster 1

Georgetown University • Lexington, MA

7d • $47,586 - $87,558 • Remote

About The Position

The Post-Award Grant Administrator assists faculty with the financial and compliance management of externally funded awards. The role of the Post-Award Grant Administrator is to serve as the liaison and active partner between faculty and other university offices for award management. This position will facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments for award financial management and award close-out. This position supports the researchers of Cluster #x, each of which includes several departments within Main campus and the Medical Center. The Post-Award Grant Administrator must be capable of independently working through their own deadlines, communicate well and be detail oriented.

The Post-Award Grant Administrator will assist with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant programmatic and departmental administrative staff. As such, the Grant Manager should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities. Employees that are the designated Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with sponsor’s requirements and University’s policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts
Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects
Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances
Review the calculation of indirect cost recovery to ensure accuracy
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents
Complete the Financial Status Report (FSR) worksheets timely and accurately
Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Requirements

• Bachelor’s degree
• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role.
• Knowledge of a variety of sponsored research funding mechanisms, including federal agencies (NIH, NSF, DOD, etc.), non-federal government agencies (state, county, municipality, etc.), international entities, industry, and foundations, private and non-profit organizations.
• Expertise with federal funding guidelines (2 CFR 200, FAR, etc).
• Proficiency with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
• Budgeting experience in Excel.
• Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report support, and a high level of proficiency in Excel.
• Proficient with software products including Excel, Adobe Professional and Docusign.
• Flexible and adaptable to accommodate ongoing changes to internal and external policies.
• Capacity to establish clear priorities and multi-task in a high-volume setting.
• Ability to work quickly and effectively under pressure.
• Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting.
• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

Nice To Haves

• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)
• Familiarity with Workday

Responsibilities

• Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts
• Review salary distributions to ensure that they reasonably reflect employees’ level of effort on projects
• Review associated fringe benefits for accuracy
• Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances
• Review the calculation of indirect cost recovery to ensure accuracy
• Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents
• Complete the Financial Status Report (FSR) worksheets timely and accurately
• Ensure that payments to subrecipients are reviewed and processed in a timely manner

Benefits

• medical
• dental
• vision
• disability
• life insurance
• retirement savings
• tuition assistance
• work-life balance benefits
• employee discounts
• an array of voluntary insurance options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level