Pre-Construction Administrator

Pervenio•Smyrna, TN

About The Position

The Pre Construction Administrator - Commercial Flooring is responsible for providing administrative and logistical support to ensure smooth execution of construction projects. They assist with document management, scheduling, budgeting, and communication between project managers, contractors, and clients. The role involves tracking project progress, processing invoices, maintaining compliance records, and organizing project documentation such as contracts and change orders. Pre Construction Administrators help ensure projects stay on schedule and within budget while meeting all regulatory and quality requirements. Strong organizational, communication, and multitasking skills are essential for success in this role.

Requirements

2–4 years of experience in construction administration, project coordination, or related roles
Strong organizational and multitasking skills to manage multiple projects and deadlines simultaneously
Excellent written and verbal communication skills for coordinating with internal teams and external partners
Familiarity with construction management software (e.g., Procore, Bluebeam, or Primavera) and Microsoft Office Suite
High level of accuracy in document management, data entry, and financial tracking
Ability to review contracts, budgets, and schedules for inconsistencies or potential issues
Strong interpersonal skills to work effectively with project managers, field staff, and clients

Responsibilities

Provide administrative support to project managers, superintendents, and field teams throughout all phases of construction projects
Prepare, process, and track contracts, subcontracts, change orders, and purchase orders
Maintain organized project documentation, including drawings, specifications, RFIs, and submittals
Assist with budget tracking, invoice processing, and coordination of billing with accounting departments
Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information
Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals
Ensure compliance with company policies, contract requirements, and safety regulations
Support project closeout by compiling warranties, operation manuals, and final documentation packages
Maintain and update project management software and logs to ensure real-time data accuracy
Assist in preparing reports and presentations for internal and client meetings