Pre-Award Grants Coordinator

Chemeketa Community College•Salem Campus. Salem, OR

12d•Onsite

About The Position

Under the direction of the Institutional Grants Development Director, the Pre-Award Grants Coordinator coordinates the development and submission of competitive grant proposals to secure external funding from federal, state, and local government agencies, as well as private and corporate foundations. This position also supports collaborative funding opportunities with external grant recipients seeking to collaborate with the college. The Pre-Award Grants Coordinator researches grant funding opportunities, identifies alignment between funder priorities and institutional needs, and collaborates with internal departments to develop proposals. Responsibilities include gathering and analyzing data, writing proposals, coordinating supporting documentation, and ensuring all submissions comply with funders’ guidelines, deadlines, and application requirements. The role also cultivates and maintains relationships with external partners to support collaboration, project development, and successful proposal submissions. Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

Requirements

Equivalency of six (6) years of full-time that reflects the knowledge, skills and experience to perform the essential functions listed above.
A Bachelor’s Degree from an accredited institution in business, education, public policy or related field
Two (2) years of full-time experience which reflects the knowledge, skills and experience to perform the essential functions listed above.
Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.

Nice To Haves

Three years of experience researching, writing and editing
Two years recent experience participating in development of multiple grant proposals for federal, state, local, foundation, or corporate funders
Two years of recent experience developing budgets for multi-year federal, state, local, foundation, or corporate funders grants
Master’s Degree from an accredited institution
Experience participating in development of multiple grant proposals for federal, state, local, foundation, or corporate funders
Successful track record securing grants or contracts from federal, state, local, foundation, or corporate funders
Experience developing grant proposals at a community college or university
Experience disseminating Federal grant regulations to proposal stakeholders
Experience using electronic grant systems including Grants.gov and/or NSF Research to submit grants
Experience serving on a non-profit board or participating in grant making/funding decisions
Experience developing grant office strategic plans and procedures

Responsibilities

Researches, evaluates and coordinates grant eligibility processes including submission of letters of intent and applications
Researches and evaluates opportunities to obtain grant awards and investigates specific areas of interest on behalf of college programs and services; including following up with staff as appropriate and keeping college programs informed of grant opportunities
Collaborates with departments college-wide to develop grant applications that support college goals; including understanding their needs and matching them with grant opportunities
Coordinates the grant application process with college departments
Attends, coordinates and facilitates meetings with stakeholders as needed to support efficient and effective development of grant applications
Ensures that grant applications have been approved by the appropriate parties within the college (i.e. program office, Business Services, etc.)
Ensures grant applications, budgets, and attachments are high-quality, complete, and filed before submittal deadlines
Schedule or facilitate project meetings
Create project status presentations for delivery to customers or project personnel
Submit project deliverables to clients, ensuring adherence to quality standards
Serves as resource for grant writing; synthesizing input from multiple sources to develop and edit written content meeting grant requirements
Fosters relationships and contacts with college departments, federal, state, foundation, and corporate funders
Explores grant partnerships with other institutions and community partners when appropriate
Supports college efforts in responding to Request for Proposals for providing or receiving Contracts for Services similar to grants
Follows detailed record keeping process that allows compliance and strengthens institutional knowledge
Assists with post award negotiations with funders and implementation follow up
Develops strategy to secure alternative funding that supports the college mission and analyzes associated competitive position and risks
Develops and recommends procedures, guidelines, and practices for grant activities
Researches community and regional data using U.S. Census Bureau, Quality info, American FactFinder, and other data sources
Maintains database system to research, develop and store comprehensive grant information
Creates funder and college compliant budgets with project managers and grants accountant
Helps create budgets, working with Business Services to ensure compliance with grant and college requirements
Assign duties or responsibilities to project personnel, including part time or consultant staff, monitors the performance of project team members to provide performance feedback
Provides and supports program managers with information on maintaining compliance with grant requirements
Remains current on regulations related to Federal and State grant projects (OMB Uniformed Guidance and cost accounting standards)
Performs all other job-related duties as assigned
Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
Embraces, understands and uses appropriate technology tools to accomplish job functions
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices