CONTRACT AND GRANTS SUPERVISOR, PRE-AWARD (HYBRID)

University of California, Irvine•Irvine, CA

7d•Hybrid

About The Position

The UCI School of Biological Sciences Contract and Grants office is one of the units housed in the Office of the Dean that has a centralized Pre-awards and Post awards unit. As a central unit, staff serve the School as a whole by working with a variety of federal and non-federal sponsors. The team's mission is to serve the School's faculty by streamlining services and improving operations, supporting each other on complex and challenging tasks, and fostering professional growth by attending training, conferences and presenting on extramural research topics both on and off campus as subject experts. Responsible for effective management of the Contract and Grants Pre-Award staff providing pre-award support to faculty and researchers. Supervises Contract and Grants Pre-Award staff according to established policies, practices and defined internal controls. Provides administrative oversight of the unit’s more complex and multi-disciplinary federal and private contracts and grants proposals as well as other proposals that support various research and instructional programs in the School of Biological Sciences. Receives pre-determined work that is subject to a moderate level of control and review. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work-flow analysis. Works with Contracts and Grants Director to help develop procedures for the unit and achieve goals. Provides training and serves as a resource for changes in University, State and Federal policies and University systems. Define pre-awards services that will be provided, including but not conducting complex analysis to meet varied needs, projects to identify and resolve issues with proposals, to meet special requirements of unique proposals managed by team staff, and to evaluate unit productivity, workload balance, and complexity of assignments. Gather quantitative and qualitative data using varied sources, and produce comprehensive reports for review by Senior Management of school/departments/research centers the Pre Awards office supports such as faculty, Principal Investigators, Contract and Grants director, Associate Dean, Assistant Dean, Chairs, Deans and Sponsored Projects Administration (SPA).

Requirements

Demonstrated organizational skills with a strong attention to detail and ability to recognize the workload of others faced with a heavy workload and competing deadlines and ability to temporarily reassign tasks to meet deadlines.
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration to include OMB Circular A-21 and CASB applications.
Proficiency in use of common desktop / web applications.
Demonstrated ability to establish and maintain effective working relationships with campus units and management, staff, department heads, faculty and students of various social, cultural, economic and educational backgrounds.
Demonstrated skill in contract and grant budget preparation and analysis. This includes projecting cost category expense trends.
Thorough knowledge of contracts and grants pre-award administration as well as related policy, accounting and regulatory compliance requirements.
Ability to manage high volume and complex transactions.
Demonstrated experience in sound judgment and decision-making skills related to pre award administration of complex contracts and grants proposals and the ability to rationalize those judgments and decisions.
Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies.
Knowledge of current compliance regulations in all areas of research administration.
Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Demonstrated initiative in taking a leadership role in a team environment or while serving as part of a work group.
Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
Thorough knowledge of policy and its interpretations.
Bachelor's degree in related area and / or equivalent experience / training
A minimum of 5 years of experiencePre-Award administration
A minimum of 5 years of experienceExperience working as part of a professional team and in maintaining confidentiality.

Responsibilities

Effective management of the Contract and Grants Pre-Award staff providing pre-award support to faculty and researchers.
Supervises Contract and Grants Pre-Award staff according to established policies, practices and defined internal controls.
Provides administrative oversight of the unit’s more complex and multi-disciplinary federal and private contracts and grants proposals as well as other proposals that support various research and instructional programs in the School of Biological Sciences.
Exercises judgment within defined procedures and policies to determine appropriate action.
Identifies risks and responds accordingly.
Provides priority setting and work-flow analysis.
Works with Contracts and Grants Director to help develop procedures for the unit and achieve goals.
Provides training and serves as a resource for changes in University, State and Federal policies and University systems.
Define pre-awards services that will be provided, including but not conducting complex analysis to meet varied needs, projects to identify and resolve issues with proposals, to meet special requirements of unique proposals managed by team staff, and to evaluate unit productivity, workload balance, and complexity of assignments.
Gather quantitative and qualitative data using varied sources, and produce comprehensive reports for review by Senior Management of school/departments/research centers the Pre Awards office supports such as faculty, Principal Investigators, Contract and Grants director, Associate Dean, Assistant Dean, Chairs, Deans and Sponsored Projects Administration (SPA).