Pre-Award Grant Coordinator

Washington State University • Pullman, WA

2d • Hybrid

About The Position

In this role, you will be responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team, using your knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. You will contribute information and ideas related to your areas of responsibility as part of a cross-functional team and perform pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff. You will assist departmental faculty and Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals. You will ensure all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process. You will ensure proposals are entered and routed in a timely manner for further review and confer with PIs and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals. You will assist PIs in the development of budgets and budget justifications, including proofing budgets for inconsistencies and ensuring accuracy. You will review budgets for consistency with sponsor requirements, monitor compliance with agency and university regulations regarding submission, and verify all financial information, including application of the appropriate overhead rate for each project. You will advise PIs on administrative requirements related to proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements. You will coordinate and review proposal elements, including biosketches and facilities and resources documents, for consistency, accuracy, and completeness. You will review proposals for consistency with sponsor guidelines regarding budgets, format, font size, and page limits, excluding narrative content, and obtain and review sponsor guidelines as needed. You will monitor and facilitate the proposal process through routing in compliance with university procedures and institutional signature requirements, obtain signatures as needed, and work effectively with other offices, including central, school, department, division, and RAS units, on research proposals. You will prepare high-quality written documents, analyze data and formulate conclusions, review and process award documents through the routing process in compliance with university procedures, provide training to individuals throughout the college responsible for grant post-award management, and perform related responsibilities as required.

Requirements

• A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or (2) years of relevant professional experience, or equivalent education/experience.

Nice To Haves

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.
• Demonstrated understanding of grant agreements and compliance requirements.
• Demonstrated ability to develop and meet goals and deadlines.
• Exceptional English written and oral communication skills.
• Ability to use automated spreadsheets and other tools for financial analysis and reporting.
• Strong interpersonal skills with ability to maintain positive working relationships with others.

Responsibilities

• Managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team.
• Assisting departmental faculty and Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
• Ensuring all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
• Ensuring proposals are entered and routed in a timely manner for further review.
• Conferring with PIs and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
• Assisting PIs in the development of budgets and budget justifications, including proofing budgets for inconsistencies and ensuring accuracy.
• Reviewing budgets for consistency with sponsor requirements, monitoring compliance with agency and university regulations regarding submission, and verifying all financial information, including application of the appropriate overhead rate for each project.
• Advising PIs on administrative requirements related to proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements.
• Coordinating and reviewing proposal elements, including biosketches and facilities and resources documents, for consistency, accuracy, and completeness.
• Reviewing proposals for consistency with sponsor guidelines regarding budgets, format, font size, and page limits, excluding narrative content, and obtaining and reviewing sponsor guidelines as needed.
• Monitoring and facilitating the proposal process through routing in compliance with university procedures and institutional signature requirements, obtaining signatures as needed.
• Working effectively with other offices, including central, school, department, division, and RAS units, on research proposals.
• Preparing high-quality written documents.
• Analyzing data and formulating conclusions.
• Reviewing and processing award documents through the routing process in compliance with university procedures.
• Providing training to individuals throughout the college responsible for grant post-award management.
• Performing related responsibilities as required.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level