Practice Specialist
Polsinelli•Raseborg, IL
•$60,000 - $80,000•Hybrid
About The Position
Polsinelli is seeking a Practice Specialist to support their IP Department. This role is open to candidates in the Chicago, Kansas City, Los Angeles, or St. Louis office locations. The firm emphasizes creating an environment where team members can thrive by bringing their creativity and professional passions into the workplace. This position is ideal for an engaging professional with a keen eye for detail who thrives in a professional environment and wants to be part of a dynamic team.
Requirements
- 5+ years of administrative or client service experience preferred.
Nice To Haves
- Strong attention to detail.
- Strong organizational skills and ability to prioritize assigned projects.
- Excellent written and verbal communication skills.
- Strong interpersonal skills.
- Proficient in iManage, InTapp, Chrome River, Adobe, and Microsoft programs Word, Excel, PowerPoint, and Outlook.
Responsibilities
- Demonstrate exceptional typing skills; ability to draft, edit, and proofread documents accurately and efficiently, including cover letters, meeting agenda, email correspondence, and other business document.
- Effectively prioritize, meet assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
- Maintain strong attention to detail when handling administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements and file transfers.
- Apply critical thinking and sound judgment to complete tasks efficiently, use available technology effectively, and identify opportunities to improve processes and workflows.
- Coordinate vendor invoice processing.
- Assist with client estimates, accruals, and invoicing.
- Maintain and update client and matter files, including file openings and conflict checks in InTapp.
- Demonstrate general interest in building knowledge of Intellectual Property and practice support.
- May conduct research and analyze data to support preparation of client reports.
- May be responsible for client-related work and have a billing rate.
- Annually complete eight (8) hours of continued technical education through the firm’s training department.
- Other duties as assigned.
Benefits
- Paid time off
- sick time off
- a referral program
- medical insurance and benefits
- dental insurance
- vision insurance
- life insurance
- AD&D insurance
- ID Theft insurance
- long-term disability benefits
- short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- employee assistance benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
