Practice Specialist
Polsinelli•Chicago, IL
•Hybrid
About The Position
Polsinelli is seeking a Practice Specialist to support their IP Department. This role is open to candidates in Chicago, Kansas City, Los Angeles, or St. Louis. The firm emphasizes a culture where team members are encouraged to bring their creativity and professional passions into the workplace to thrive. This position is ideal for an engaging professional with a keen eye for detail who thrives in a professional environment and wants to be part of a dynamic team.
Requirements
- 5+ years of administrative or client service experience preferred.
- Proficient in iManage, InTapp, Chrome River, Adobe, and Microsoft programs Word, Excel, PowerPoint, and Outlook.
- Strong attention to detail.
- Strong organizational skills and ability to prioritize assigned projects.
- Excellent written and verbal communication skills.
- Strong interpersonal skills.
Responsibilities
- Demonstrate exceptional typing skills; ability to draft, edit, and proofread documents accurately and efficiently, including cover letters, meeting agenda, email correspondence, and other business documents.
- Effectively prioritize, meet assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
- Maintain strong attention to detail when handling administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements and file transfers.
- Apply critical thinking and sound judgment to complete tasks efficiently, use available technology effectively, and identify opportunities to improve processes and workflows.
- Coordinate vendor invoice processing.
- Assist with client estimates, accruals, and invoicing.
- Maintain and update client and matter files, including file openings and conflict checks in InTapp.
- Demonstrate general interest in building knowledge of Intellectual Property and practice support.
- May conduct research and analyze data to support preparation of client reports.
- May be responsible for client-related work and have a billing rate.
- Annually complete eight (8) hours of continued technical education through the firm’s training department.
- Other duties as assigned.
Benefits
- Paid time off
- Sick time off
- Referral program
- Medical insurance and benefits
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- ID Theft insurance
- Long-term disability benefits
- Short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- Employee assistance benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
