Practice Specialist

Polsinelli•Seattle, WA

11d•Hybrid

About The Position

Polsinelli is seeking a Practice Specialist to support their IP Department. This role is ideal for an engaging professional with a keen eye for detail who thrives in a professional environment and wants to be part of a dynamic team. The preferred location for this position is Seattle. The firm emphasizes creating an environment where team members can bring their creativity and professional passions to thrive.

Requirements

Proficient in iManage Records Manager, InTapp, Chrome River, iManage, and Microsoft programs Word, Excel, and Outlook.
5+ years of administrative or client service experience preferred.

Nice To Haves

Strong attention to detail.
Strong organizational skills and ability to prioritize assigned projects.
Excellent written and verbal communication skills.
Strong interpersonal skills.
Proficient in Microsoft programs (Word, Excel, PowerPoint, Outlook, Adobe).

Responsibilities

Demonstrate exceptional typing skills; ability to draft, edit, and proofread documents accurately and efficiently, including cover letters, meeting agenda, email correspondence, and other business documents.
Effectively prioritize, meet assignments, meet deadlines, and manage multiple projects in a fast-paced environment.
Maintain strong attention to detail when handling administrative and practice-support tasks, including calendaring, meeting coordination, timesheet entries, travel arrangements, and file transfers.
Apply critical thinking and sound judgment to complete tasks efficiently, use available technology effectively, and identify opportunities to improve processes and workflows.
Coordinate vendor invoice processing.
Assist with client estimates, accruals, and invoicing.
Maintain and update client and matter files, including file openings and conflict checks in InTapp.
Demonstrate general interest in building knowledge of Intellectual Property and practice support.
May conduct research and analyze data to support preparation of client reports.
May be responsible for client-related work and have a billing rate.
Annually complete eight (8) hours of continued technical education through the firm’s training department.
Other duties as assigned.
Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, instant message, Zoom, email and voicemail, and by phone.