Practice Operations Coordinator

Redbud Pediatrics•Wichita, KS

20h•Onsite

About The Position

The Practice Operations Coordinator provides high-level administrative and operational support to ensure the efficient daily functioning of the practice. This role requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced healthcare environment. The Practice Operations Coordinator supports financial operations, human resources documentation, clinician credentialing, facilities coordination, and marketing initiatives.

Requirements

High school diploma required
2+ years administrative healthcare experience
Experience with accounts payable and basic bookkeeping processes
Strong proficiency in Microsoft Office and document management systems
Excellent organizational and time-management skills
High level of discretion and professionalism
Strong written and verbal communication skills

Nice To Haves

Associate’s or Bachelor’s degree preferred
Familiarity with clinician credentialing processes preferred

Responsibilities

Provide direct administrative support to the Practice Administrator
Manage incoming and outgoing correspondence
Take mail to the post office and coordinate certified mailings as needed
Prepare and take daily/weekly deposits to the bank
Organize and maintain electronic and physical filing systems
Scan and properly file invoices and HR-related documents
Assist with meeting preparation, documentation, and follow-up
Process and track accounts payable, including invoice review and payment coordination
Maintain vendor files and ensure timely payment of obligations
Work patient credit balances and process refunds appropriately
Process patient collection letters according to practice policy
Assist with reconciliation and documentation as directed
Scan and maintain employee personnel files and HR documentation
Assist with onboarding documentation and compliance tracking
Maintain confidentiality of all employee information
Support tracking of licenses, certifications, and required trainings
Coordinate and maintain clinician credentialing and re-credentialing with payers and health systems
Track expiration dates for licenses, DEA registrations, malpractice insurance, and certifications
Maintain organized credentialing files and documentation
Communicate with insurance companies and regulatory agencies as needed
Assist with facilities coordination and vendor communication
Track maintenance requests and ensure timely resolution
Support oversight of building services (cleaning, repairs, inspections)
Assist with implementation of marketing initiatives
Coordinate marketing materials and vendor communication
Support website updates and social media coordination as directed
Help organize community outreach or promotional events