Practice Group Administrator

Dechert LLP • New York, NY

6d • Hybrid

About The Position

Exciting opportunity to join an experienced practice management team at an Am Law 50 firm. The Practice Group Administrator supports the Practice Group Directors with the development and implementation of strategic initiatives and daily operations for the business unit. The Administrator cultivates trusted relationships with partners, counsel, associates, and paralegals to foster confidence in the function and role. The Administrator works effectively with colleagues in multiple functional departments, including Finance, Talent, Marketing and IT.

Requirements

• Solid understanding of the professional services industry
• Knowledge of management concepts and ability to delegate
• Motivated and pro-active
• Ability to build strong relationships
• Ability to communicate clearly and effectively with people at all levels within the organization and firm
• Ability to collaborate across offices, practices and functional lines
• Ability to identify issues and escalate as necessary
• Ability to independently drive a project and maintain a high level of organization on multiple projects
• Ability to understand and interpret financial data
• Ability to manage details and maintain a high level of organization across multiple projects
• Ability to manage information from numerous sources
• Ability to learn new skills as they become necessary
• Ability to maintain confidential information
• Committed to providing high quality customer service
• Polished verbal and written communication skills
• Bachelor’s Degree
• Three or more years overall relevant experience

Nice To Haves

• Previous law firm experience preferred

Responsibilities

• Manage client matter staffing, workload and resource allocation (including distribution of client development, pro bono, and shadowing opportunities) for US counsel, associates and paralegals
• Monitor utilization and raise workload and development issues
• Identify issues impacting morale/productivity and recommend solutions
• Supervise leave, time off and overtime processes
• Monitor absences
• Develop and manage Litigation training and professional development programs for counsel, associates and paralegals
• Liaise with presenters and the Talent Department on training curricula, including CLE approvals
• Assist with the associate, counsel, and paralegal evaluation processes, including coordinating evaluation meetings
• Assemble headcount approval data for lateral hire requisitions
• Supervise hiring and departure processes and practice group orientation
• Suggest mentor/mentee pairings and regularly check in on mentoring program effectiveness
• Support fall associate orientation, team and partner retreats, and group meetings
• Organize and manage morale building/appreciation/milestone events
• Support the counsel and partnership promotion processes
• Assist with the development and implementation of practice group strategic initiatives
• Generate financial and ad hoc reports
• Monitor timekeeper utilization
• Schedule and prepare for partner and group meetings
• Monitor meetings and document required follow-up for Practice Group Directors and Practice Group Leaders
• Liaise with dedicated marketing professionals on matters relating to marketing and client development for the practice group
• Provide data for RFPs, directories, and surveys
• Respond to other marketing and BD requests
• Assist with marketing and client development projects and events as needed
• Collaborate with colleagues across practices to ensure consistency of processes and share best practices
• Identify and suggest improvements for inefficiencies
• Assist with maintenance of practice group intranet pages
• Collaborate with Research Services regarding piloting new subscriptions and tools

Benefits

• The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.
• We value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results.
• At Dechert, we are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background.
• We seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinctively Dechert.
• Dechert is committed to ensuring equal employment opportunity and non-discrimination.
• We are proud of our firm and want everyone to feel welcome with an equal opportunity to excel.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level