Practice Coodinator

Rochester Regional Health•Park Ridge, IL

18h•Onsite

About The Position

Responsible for performing and/or supervising the daily business office functions and operations of non-provider staff in conjunction with the manager. This role involves ensuring monthly/quarterly reporting, departmental orientation/precepting oversight for new non-provider staff, and assisting the manager with performance appraisals. The Practice Coordinator ensures all staff complete mandatory in-services, maintains office staffing schedules, and provides procedures for covering absences. They also support the Manager with accurate time sheets/payroll activities, attend and participate in documented monthly meetings, and assist with oversight of departmental office supplies within budget. The role may also involve performing medical secretary duties, assuming a leadership role in the practice manager's absence, assisting with telephones, appointment scheduling, filing, and maintaining the petty cash fund. Additionally, the Practice Coordinator must maintain up-to-date knowledge of and ensure compliance with all internal and external regulator and third-party payer requirements, policies, and procedures. They will review/input data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.

Requirements

Two years of medical office experience with computer systems.
Computer experience with Word and Excel required.
AS (Associate's degree) required.
Sedentary Work - Exerting up to 10 pounds of force occasionally. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Nice To Haves

AAS preferred.
Previous supervisory/leadership experience preferred.
Excellent organizational, communication, and customer-focused skills are needed.
Must have excellent keyboard skills and be familiar with the Windows environment.

Responsibilities

Works collaboratively with the Manager to ensure monthly/quarterly reporting.
May be responsible for departmental orientation/precepting oversight for new non-provider staff.
May assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff.
Ensures that all staff complete the annual mandatory in-services.
Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices.
Provide support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities.
Attends and/or participates in documented monthly meetings, including developing an agenda for staff meetings and disseminating information to office staff.
Assists with oversight of departmental office supplies within budget.
Performs all functions of a medical secretary when necessary.
Assumes a leadership role in the practice manager's absence.
Assists with telephones, appointment scheduling, and filing.
Assists with maintaining the petty cash fund and change fund.
Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulator and third-party payer requirements, policies and procedures, if applicable.
Reviews/Inputs data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.