Practice Coordinator

Norton Rose Fulbright•Los Angeles, CA

1d•Hybrid

About The Position

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. The Los Angeles office is seeking a Practice Coordinator to support lawyers within our Disputes practice. This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly regarded group of lawyers in a collaborative, fast‑paced environment. The Practice Coordinator plays a vital role in supporting the day‑to‑day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service. This position will require presence in the office at least three days per week pursuant to the firm’s hybrid work policy.

Requirements

High school diploma is required
Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
Proficiency in litigation calendaring and software, Milana preferred
Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands
Exercises appropriate confidentiality and discretion at all times
Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills
Reliable, resourceful, organized, and detail-oriented

Nice To Haves

Associate’s or Bachelor’s degree preferred

Responsibilities

Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
Proofread all documents for accuracy, grammar, and formatting
E-file with various courts and remain up to date on format, filing requirements and deadlines
Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
Maintain organized client and matter files and ensure compliance with firm protocols
Communicate with courts, agencies, other counsel, and clients to obtain and relay information
Schedule and manage meetings, calls, and logistics for lawyers and clients
Reconcile invoices and manage reimbursements in the expense system
Coordinate travel arrangements and assist with lawyer time entry as needed
Assist the firm and peers with overflow work and provide backup support, as requested
May train, assist, and provide orientation for new and less experienced members of staff
Other duties