Practice Coordinator
About The Position
Responsible for performing and/or supervising daily business office functions and operations of non-provider staff in conjunction with the manager. Key Responsibilities: Works collaboratively with the Manager to ensure monthly/quarterly reporting. May be responsible for departmental orientation/precepting oversight for new non-provider staff and may assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff. Ensures that the annual mandatory in-services are completed by all staff. Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices. Provide support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities. Attends and/or participates in documented monthly meetings, including developing an agenda for staff meetings and disseminating information to office staff. Assists with oversight of departmental office supplies within budget. Performs all functions of a medical secretary when necessary. Assumes a leadership role in the practice manager's absence. Assists with telephones, appointment scheduling, and filing. Assists with maintaining the petty cash fund and change fund. Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulator and third-party payor requirements, policies and procedures, if applicable. Reviews/Inputs data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.
Requirements
- None Required Licensure / Certification Skills
Nice To Haves
- Strong computer skills with working knowledge of Windows
- Excellent organizational, communication, and customer-focused skills
Responsibilities
- Works collaboratively with the Manager to ensure monthly/quarterly reporting.
- May be responsible for departmental orientation/precepting oversight for new non-provider staff.
- May assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff.
- Ensures that the annual mandatory in-services are completed by all staff.
- Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices.
- Provide support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities.
- Attends and/or participates in documented monthly meetings, including developing an agenda for staff meetings and disseminating information to office staff.
- Assists with oversight of departmental office supplies within budget.
- Performs all functions of a medical secretary when necessary.
- Assumes a leadership role in the practice manager's absence.
- Assists with telephones, appointment scheduling, and filing.
- Assists with maintaining the petty cash fund and change fund.
- Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulator and third-party payor requirements, policies and procedures, if applicable.
- Reviews/Inputs data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
