Practice Coordinator 2

University of California, San Francisco•Redwood City, CA

6d•Onsite

About The Position

The Practice Coordinator (PC) is a key member of the administrative team and a welcoming, professional point of contact for patients, providers, and staff. The PC works with administrative, clinical, and management teams to support day-to-day practice operations, provide excellent customer service, and assist with service recovery and intervention efforts. The position is a three-month temporary assignment with potential to extend and is fully onsite in Redwood City, California.

Requirements

High school diploma or equivalent with four years of related experience; or a college degree with six months of related experience; or an equivalent combination of education and experience.
Strong computer skills, including basic keyboarding and proficiency with Microsoft Office applications such as Outlook, Word, and Excel.
Demonstrated ability to navigate multiple patient and computer systems.
Strong administrative, organizational, and office coordination skills.
Excellent customer service, communication, and interpersonal skills, in person and over the telephone.
Strong written communication skills, including the ability to compose, edit, and proofread documents.
Excellent problem-solving skills, including the ability to analyze situations, prioritize workload, develop solutions, and make recommendations.
Ability to exercise good judgment, work independently with minimal supervision, and manage deadlines in a fast-paced environment.
Ability to work effectively with a diverse range of individuals and interact sensitively and professionally with patients.
Basic math skills.
Demonstrated knowledge of medical practice terminology.
Ability to sit at a computer terminal and use telephone equipment for extended periods.
Must successfully complete required fingerprinting and cash-collection approval protocols, if applicable.

Nice To Haves

Healthcare experience in medical, dental, or veterinary settings, including experience with patient scheduling, insurance verification, medical record data abstraction, or patient financial services.
Experience with appointment, ancillary service, and/or surgical scheduling.
Prior experience using Epic/APeX.
Bilingual or multilingual skills, particularly Spanish, Cantonese, or Russian.
Experience with referrals, authorizations, workqueues, telephone encounters, MyChart, patient messaging, and other electronic health record workflows.

Responsibilities

Schedule and register new and established patients, procedures, tests, and surgical services using APeX/Cadence.
Manage referrals, including referral workqueues, insurance verification, authorizations, and related documentation.
Serve as a primary contact for patients, referring physicians, providers, and hospital departments.
Manage APeX In-Baskets, CRM messages, telephone encounters, workqueues, MyChart communications, and patient correspondence.
Support front desk and check-in functions, including patient registration, payment collection, kiosk assistance, and efficient clinic flow.
Coordinate complex appointments involving multiple providers, specialties, procedures, and ancillary services.
Obtain and document insurance and procedure authorizations and support revenue cycle activities as assigned.
Provide administrative support to providers and clinical teams, including calendar management, documentation, patient communications, and follow-up.
Respond to patient inquiries and concerns using appropriate customer service and service recovery practices.
Recognize urgent or complex patient needs and escalate issues to clinical staff or leadership as appropriate.
Maintain accurate and confidential patient records in accordance with HIPAA and UCSF policies.
Participate in team meetings, training, performance improvement initiatives, and customer service programs.
Provide coverage and support for team members as needed and adapt to changing practice priorities.
Maintain a professional, welcoming, and patient-centered environment while adhering to UCSF PRIDE and AIDET standards.