Practice Assistant

Jeffer Mangels & Mitchell • Irvine, CA

1d • Onsite

About The Position

Jeffer Mangels & Mitchell LLP (JMM) is a results-driven law firm with a relentless focus on client satisfaction. JMM is seeking a Practice Assistant with a minimum of 1 year of administrative experience for the Irvine office. The Practice Assistant will provide essential, high-level administrative and executive support to different practice groups and the Office Administrator. This person will assist in the upkeep and filing of physical and electronic documents. The Legal Assistants will work closely with this role to provide direction and training as needed. The Firm will also provide ongoing professional development opportunities to ensure the Practice Assistant has the skills and tools to succeed.

Requirements

• Minimum 1 year of administrative experience is required.
• Four-year college degree or equivalent.

Responsibilities

• Collaborate with attorneys and legal assistants to provide administrative support.
• Prepare correspondence, handle phone calls, and draft written responses or reply by phone or email to requests for information.
• Assist in the client intake process (conflicts checking, forms, and engagement letters).
• Manage the maintenance of client/case files within the Firm's document management system.
• Proofread and assist with drafting general correspondence and filings, generate expense reports, and aid with the preparation of notary signing documents, and estate or trial binders.
• Manage client email blasts, enter contacts into Dealcloud, and send follow-up emails to cross-market.
• Maintain legal files and case rooms.
• Participate in file transfer requests, paper and electronic, including accurate documentation, records management software tracking, and data entry.
• Assist with overflow work and miscellaneous other tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level