Practice Assistant - Litigation

Holland & Knight LLP•Atlanta, GA

11d•Onsite

About The Position

The Practice Assistant provides high-quality administrative support to a group of lawyers and professionals in a team environment, meeting Firm and client needs effectively and efficiently. The position is based in the Atlanta office and includes general legal-administrative support as well as litigation-related work. The role includes professional communication with clients, lawyers, and coworkers; preparing and managing documents and correspondence; coordinating travel, meetings, mail, workflow requests, expenses, and invoices; supporting client and matter intake; applying client billing guidelines; maintaining files and documents; and assisting with time entry, billing, and collections. The assistant is expected to work independently, handle complex assignments and a high volume of work accurately and on time, and perform other duties as assigned. Litigation responsibilities include supporting court filings and case schedules, preparing litigation documents, processing summonses and subpoenas, coordinating depositions and hearings, and assisting with trial preparation. The position requires litigation knowledge and experience with court systems, electronic filing, docketing, and related procedures.

Requirements

Bachelor's degree.
Advanced knowledge of Microsoft Office Suite and Adobe.
Experience with document management systems.
Experience with electronic signature software programs.
Proficiency in core legal administrative assistant functions and advanced technical and communication skills.
Ability to thrive in a fast-paced environment and coordinate multiple competing tasks and demands.
Excellent attention to detail, grammar, and punctuation, with the ability to articulate thoughts and present ideas and findings effectively.
Ability to take direction and work independently with little supervision.
Ability to work effectively with others.
Effective and professional interpersonal and communication skills.
Clear, professional writing and excellent proofreading skills.
Strong work ethic and commitment to maintaining confidentiality.
General knowledge of litigation practices and procedures, including general district or small claims, circuit, federal, and appellate court systems.
Expertise with PACER and electronic filing in state and federal courts and administrative agencies.
Experience docketing and calendaring case events and filing deadlines using a centralized docketing system or software.
Knowledge of court procedures and how to locate local court rules and judges’ standing orders.
Experience processing summonses, subpoenas, and discovery requests.
Experience preparing legal documents, including pleadings, discovery, document production materials, memoranda, and correspondence.
Experience with Bates labeling and document redaction for trial preparation, and scheduling court depositions, hearings, and other meetings.

Nice To Haves

Four to five years of experience supporting lawyers and paralegals with administrative or client-related tasks; this experience is preferred.

Responsibilities

Communicate professionally with clients, lawyers, and coworkers by email, telephone, and in person; answer routine questions, route calls, arrange conference calls, and greet clients.
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence, forms, and documents under appropriate supervision.
Schedule domestic and international travel, including flights, hotels, and car rentals, through the Firm travel system.
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
Collect and prepare information for conflict checks and new client matters; draft engagement letters, scope letters, and other required documents; guide lawyers on completing and submitting forms.
Learn and apply client-specific billing guidelines and restrictions to client invoices.
Open, prioritize, and distribute paper and electronic mail; coordinate mailings, deliveries, copying, scanning, and printing as appropriate.
Enter and manage lawyer work requests in the Firm workflow tool and complete them by the stated deadlines.
Perform routine electronic and paper filing; photocopy, scan, compile, and distribute documents; coordinate with administrative departments and services.
Maintain files and save documents in the document management system.
Assist lawyers with time entry, billing, and collections as needed.
Independently complete assignments, including complex or high-production work, accurately and on time; manage a high volume of assignments.
Perform clerical duties for non-legal departments and complete special projects and other assigned duties.
Support litigation matters by using court systems and electronic filing platforms, docketing case events and deadlines, and locating court rules and judges’ standing orders.
Process summonses, subpoenas, and discovery requests.
Prepare pleadings, discovery materials, document production materials, memoranda, and related correspondence.
Apply Bates labels and redact documents for trial preparation; schedule court depositions, hearings, and other meetings as directed by attorneys.

Benefits

Comprehensive medical plans, including PPO and HDHP options, with coverage for domestic partners.
Dental and vision plans, including coverage for domestic partners.
Life and AD&D insurance.
Short- and long-term disability insurance.
Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
Dependent care FSAs.
Health advocacy services.
Behavioral health and counseling resources for all family members.
401(k).
Profit sharing.
Backup dependent care.
Senior care planning support.
Resources for individuals with developmental disabilities and their caregivers.
Paid holidays and other paid time off, including paid leave for new parents.