Practice Assistant

Ogletree Deakins•San Diego, CA

9d•Remote

About The Position

Our newly developed Client Team Counsel program has the opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position will be remote, but the successful candidate must reside in a state in Pacific Time Zone where we have a physical office. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. This position may be remote, but the successful candidate must reside in a state where we have a physical office. We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Requirements

4+ years of experience as a practice assistant or legal secretary
Experience with California processes and filings required
Knowledge of legal terminology, legal documents and legal processes
Accurate typing of at least 70 words per minute
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
Excellent communication skills, written and verbal
Understanding of correct grammar, spelling and punctuation
Strong proofreading skills
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team

Responsibilities

Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group.
Independently composes and drafts routine cover letters and documents.
Proofreads documents and checks for appropriate formatting, spelling and grammar.
Prepares revisions and redlines documents as directed.
Prepares documents for e-filing as required.
Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
Maintains paper and electronic files in compliance with internal policies.
Performs routine filing and retrieves files as needed.
Maintains chronological files and administrative files for assigned attorneys.
Prepares time entries for assigned attorneys and submits in a timely manner.
Prepares expense reimbursement and disbursement requests.
Prepares and processes new matter documents.
Receives and screens phone calls and takes message as required.
Receives and directs clients and visitors.
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
Schedules meetings and arranges for conference rooms and meals.
Communicates effectively and professionally with clients and with others in the Firm.
Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
Assist with mentoring new staff
Assist with piloting new software

Benefits

Paid Time Off
Paid Sick Leave
a 401(k) matching program
Profit Sharing
Paid Holidays
Paid Parental Leave
affordable Health and Life Insurance including Dental & Vision coverage
Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
Tuition Reimbursement
an Employee Assistance Program