Practice Administrator

Ogletree Deakins • Clayton, MO

8d

About The Position

We are seeking an experienced Practice Administrator to support a senior attorney. This position is responsible for providing high-level administrative, operational, and practice support, while assisting with client-facing activities, project coordination, and workflow management.
This role requires a strong understanding of the attorney’s practice, the ability to manage multiple priorities in a fast-paced environment, and the exercise of sound judgment and discretion. The Practice Administrator will serve as a key resource in supporting client deliverables, managing day-to-day operations, and identifying opportunities to improve efficiency and processes.

Requirements

• Bachelor’s degree or equivalent combination of education and experience
• Minimum of 7 years of experience providing high-level administrative, executive, or legal support in a law firm or corporate legal environment
• Experience supporting senior-level professionals with client-facing responsibilities
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Demonstrated ability to exercise discretion and handle confidential information
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Experience with legal billing systems, e-billing platforms, and matter management processes
• Comfort with legal AI technology (i.e. Harvey, Co-Counsel, Legora) and the ability to learn and utilize new tools to support efficiency and workflow management

Nice To Haves

• Paralegal certificate or equivalent legal training
• Experience in labor and employment law or related practice areas
• Familiarity with client relationship management systems and legal research tools
• Experience supporting process improvements or operational initiatives

Responsibilities

• Assists with the preparation of client materials, including presentations, reports, and other work product, utilizing available technology and research tools (i.e. Harvey and Microsoft Copilot) to support quality and efficiency
• Supports ongoing efforts to improve processes, workflows, and client service delivery by identifying opportunities for increased efficiency and consistency
• Assists in coordinating complex client projects, including developing timelines, tracking deliverables, and monitoring progress to ensure deadlines are met
• Proactively identifies potential issues and works to resolve them independently or escalates as appropriate
• Communicates with clients in a professional manner, responding to inquiries and supporting relationship management efforts
• Provides support during attorney travel, including monitoring communications, assisting with prioritization of matters, and ensuring continuity of workflow
• Maintains a high level of confidentiality and discretion when handling sensitive client and firm information
• Manages billing functions in accordance with firm procedures, including time entry, prebill review and revision, coordination of e-billing submissions, and resolution of billing issues
• Assists with accounts receivable follow-up and coordination with finance to address outstanding balances
• Coordinates expense submission and tracking to ensure timely and accurate processing
• Manages the matter opening process, including conflict check submission, preparation of opening documentation, and follow-up on required approvals
• Supports ongoing matter administration, including rate approvals, e-billing setup, and retainer processing
• Assists with billing appeals and follow-up on invoice reductions as needed
• Maintains accurate contact and client information within firm systems
• Monitors and assists with retainer balances and follow-up communications
• Provides support on additional projects and assignments as needed

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees