UNIV - Post-Award Grants Administrator - College of Dental Medicine

Medical University of South Carolina • Baltimore, MD

10d • $52,100 - $88,600 • Onsite

About The Position

The Post-Award Grants Administrator for The College of Dental Medicine reports to the Senior Director of Finance and Administration with a dotted line to the Associate Dean for Research playing a critical leadership role in the financial and research operations of the college. This role is responsible for overseeing all administrative, business and grants management functions for the College of Dental Medicine. This role directs and manages fiscal and administrative operations and activities related to grants and contracts management, provides guidance to principal investigators regarding contract requirements, provisions of contractual report and financial and agency requirements. They are responsible for reviewing and approving contract proposals for fund allocation and compatibility with agency and/or institution objectives and reviewing current and pending legislative changes to stay current on federal research and compliance requirements. They also work in tandem with other Grant Administrator(s) I/Coordinator(s) who review grants and provide guidance to Principal Investigators. They also support Human Resources functions related to grant-funded positions and collaborates with leadership to ensure efficient research and operational workflows across departments.

Requirements

• A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.
• Computer literacy.

Responsibilities

• Provides oversight of the pre and post award sponsored research resources of the college.
• Signs off on Cayuse routing for Principal Investigators.
• Certifies effort reporting and distributes to PIs quarterly.
• Manages costing allocations for employees and faculty, specifically related to allocations paid by grants.
• Assists with re-budgeting requests for awards; responsible for tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, carryover requests, no-cost extensions, etc. and assist in continuations.
• Communicates effectively with PIs regarding the fiscal aspects of their projects.
• Submits timely salary cost allocations (PCAs), retroactive salary adjustments (PAAs) for all personnel on assigned grants.
• Responsible for pulling reports and reviewing all grant balances monthly with Grants Administrator I.
• Serves as the liaison with Investigators, grantees and sub-awardees in the assembly of documents needed for submission.
• Determines budget design and budget justifications and ensures they are in alignment with funding agency and MUSC’s policies and processes.
• Oversees the final submission of grants, including routing IPFs on Cayuse and following up for all routing approvals.
• Performing final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements.
• Monitoring, assessing, and ensuring awardee complies with all terms and conditions of award.
• Facilitates timely submission of progress reports.
• Assists PIs and ORSP in the establishment, renewal, and closing of awards.
• Ensures compliance with budgetary guidelines set by granting agencies and provides guidance to faculty on fiscal regulations and the appropriateness of budget requests.
• Coordinates the development and submission of grant and contract proposals to federal, state, and corporate entities.
• Advises faculty on potential grants management challenges, recommends solutions, and follows through to ensure successful resolution.
• Supervises Grants Administrator to include hiring, performance evaluation, promotion, termination, and retention activities.
• Tracks and properly documents performance issues and coordinates orientation and training.
• Monitors the need for additional staffing and training related to the operation of CDM Research and Grant Development.
• Conducts meetings on a regular basis to discuss issues and ideas for improvement as well as expectations; provides an agenda, distributes meeting minutes afterwards, and follows up on any items in a timely manner.
• Actively supports staff development, encourages ideas and acknowledges staff opinions through communication and engagement initiatives.
• Reviews and approval of the procurement activities of assigned grants ensuring the accurate documentation of all research-related expenditures in WorkDay.
• Provide procurement guidance as needed for grants-related purchases.
• Provides executive level leadership with quarterly and annual reports detailing current funding and projected financials for CDM grants and contracts.
• Prepares monthly budget-to-actual reports for research-related unrestricted projects and units, providing variance analysis and explanations.
• Ensures timely distribution of quarterly Principal Investigator (PI) reports for restricted funding.
• Maintains and updates research funding projections throughout the fiscal year and leads in-year forecasting for both restricted and research-related unrestricted funds, in alignment with Budget Office requirements.
• Conducting post-award reviews and analyses to identify management, financial, and administrative issues.
• Communicate effectively with department chairs, division leaders, principal investigators, faculty, staff, institutional representatives and others to optimize college administration.
• Completes other duties as assigned.
• Provides requested grant numbers for new position requests, dates, and FDM for new positions and backfill positions as requested.
• Collaborates with Human Resources Director pertaining to department HR needs and issues.
• Partners on workflow pertaining to volunteers brought on by faculty in Research.
• Coordinates training of new faculty and staff members regarding MUSC and state policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level