Post Award Administrator

University of Chicago • Chicago, IL

6h • Hybrid

About The Position

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Post-Award Administrator provides financial management in an intensive customer service environment for the Department of Medicine. This position is eligible for a flexible work arrangement.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor's degree or higher in accounting, business administration, or science.
• Administrative, accounting, or grant and contract administration experience.
• Budgets, ledgers, invoices, and fiscal reporting.
• One or more aspects of sponsored program administration in a research environment.
• Accounting systems.
• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Work closely with senior University officials.
• Independently complete projects on time and accurately with minimal supervision.
• Flexibility and ability to work effectively under considerable time pressure.

Responsibilities

• Serves as a primary account administrator for account owners.
• Creates accounts and works within the Financial Accounting System.
• Allocates, authorizes, monitors, and controls expenses.
• Manages check and wire-transfer deposits, and earnings invoicing for industry funded clinical trials.
• Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).
• Maintains, oversees, reconciles, and corrects errors in accounts.
• Processes clinical research and core bills for payment.
• Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal travel reimbursements.
• Allocates and authorizes expenditures.
• May work with administrators to manage financial and administrative aspects of sponsored project preparation, submission, and post-award grant administration.
• Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
• Monitors expenditures on approximately 560 active individual faculty accounts.
• Proposes solutions to discovered problems and fixes according to proper policy and procedure.
• Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.
• Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Creates and maintains excel spreadsheets and Access databases as necessary to track Section finances.
• Works closely with Section Administrators to effectively manage faculty accounts and ensure proper spending.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
• Responsible for all data entry and preparation of grant reports and trend analysis.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Benefits

• health insurance
• retirement
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree