Post Award Financial Administrator

ICSI • Berkeley, CA

23h • Hybrid

About The Position

The International Computer Science Institute (ICSI) is seeking a Post Award Financial Administrator to provide comprehensive post-award financial and non-financial support. This role involves applying grant and contract management regulations, technical expertise, and analytical skills to manage sponsored awards throughout their lifecycle. Key responsibilities include account setup, financial monitoring, reconciliation, invoicing, sponsor financial reporting, budget adjustments, compliance oversight, and award closeout. The administrator ensures adherence to sponsor, Federal, state, and institutional regulations, including FAR, 2 CFR 200, and GAAP. This position requires close collaboration with researchers, principal investigators (PIs), sponsors, and internal administrative and accounting teams to support sponsored research activities and provide high-quality customer service. The Post Award Financial Administrator reports directly to the Sponsored Projects Manager.

Requirements

• Bachelor's degree required.
• Five or more years of grant post-award experience required.
• Knowledge of Federal regulations governing federal grants, contracts, and cooperative agreements required.
• Experience with Federal science and defense agencies, including the National Science Foundation and DARPA required.
• Interpersonal skills necessary to interact effectively and collaboratively with researchers, sponsors, ICSI management and maintain a variety of internal and external contacts.
• Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
• Ability to work effectively under pressures of various deadlines.
• Strong written and verbal communication skills required.

Nice To Haves

• Certified Research Administrator (CRA) / Certified Financial Research Administrator (CFRA) is preferred.
• Experience with the National Security Agency, Department of Energy, and National Institutions of Health is preferred.
• Experience with Cayuse suite is preferred but not required.
• Pre-award experience or comparable cross-training experience with proposal support is preferred.

Responsibilities

• Manage post-award activities for sponsored grants and contracts.
• Establish financial accounts and review award terms and conditions upon award acceptance.
• Monitor and reconcile sponsored award finances.
• Prepare budget adjustments, cost transfers, and rebudget requests.
• Provide financial projections to researchers.
• Ensure expenditures comply with sponsor and institutional requirements.
• Oversee sponsor invoicing, financial reporting, and accounts receivable coordination.
• Manage award closeout activities in accordance with required timelines and regulations.
• Collaborate with PIs, research staff, and the Accounting Team to resolve financial issues, process general ledger adjustments, support audits, and ensure accurate financial administration.
• Apply federal, sponsor, and institutional regulations related to effort allocation and effort certification.
• Manage budget, reporting, and compliance timelines throughout the lifecycle of grants and contracts.
• Prepare and submit sponsor financial reports and invoices.
• Coordinate with the Accounting Team to manage sponsor accounts receivable balances.
• Assist PIs with technical and financial report submissions.
• Coordinate and submit requests for award modifications (e.g., no-cost extensions, carryover, rebudgeting, changes in scope).
• Review and facilitate processing of subcontractor invoices.
• Review effort reports and manage the annual effort certification process.
• Monitor financial transactions for allowability and compliance.
• Maintain internal records for sponsored awards and provide metrics and reports to leadership.
• Assist with institutional and sponsor audits.
• Support subrecipient monitoring and administration.
• Provide financial data for annual and final progress reports.
• Maintain current knowledge of sponsored research compliance regulations and communicate updates.
• Serve as a liaison between the Sponsored Projects Office and the Accounting Team.
• Cross-train on pre-award and compliance activities.

Benefits

• Medical, dental, and vision coverage, including HSA-compatible plans
• Flexible Spending Accounts (FSA) for healthcare and dependent care
• Life and accident insurance
• Short- and long-term disability coverage
• Generous paid time off, including vacation, sick time, and holidays
• Flexible scheduling
• Hybrid work options
• 401(k) retirement plan with a 3% automatic contribution plus up to 7% match
• Tax-deferred annuity plan options
• Pre-tax savings opportunities through FSAs
• Commuter benefits
• Access to select UC Berkeley–affiliated perks and discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level