Portfolio Project Manager

City of New York•New York City, NY

About The Position

The Portfolio Project Manager will provide dedicated property and portfolio management support for projects involving the New York City Department of Citywide Administrative Services (DCAS) real estate portfolio. The position supports the Planning, Dispositions and Property Management (PDPM) unit, which oversees the City’s real estate portfolio and disposition of surplus City-owned property. The role is intended to improve portfolio quality, streamline processes, support portfolio reduction and revenue generation, and help bring properties into good repair so they can be marketed for disposition. The position works across PDPM and other Real Estate Services units, coordinating with City agencies, private entities, and other stakeholders. Work includes supporting property management and procurement, conducting portfolio and transaction analyses, managing data and records, assisting with compliance and leases, and coordinating projects and reporting. Site visits and field inspections may be required as needed.

Requirements

Must be a permanent Staff Analyst employee or reachable on the open-competitive Staff Analyst list, Exam No. 3116, to apply.
Meet the Staff Analyst qualification requirements through one of the stated education and experience combinations: a qualifying master’s degree or Juris Doctor; a bachelor’s degree plus two years of qualifying full-time professional experience; an associate degree or 60 semester credits plus four years of such experience; a high school diploma or equivalent plus six years of such experience; or an equivalent combination of education and experience.
All candidates must have a high school diploma.
Qualifying professional experience must be in one or more listed areas, including budget administration, accounting, economic or financial administration or research; management or methods analysis, operations or organizational research, or program evaluation; personnel or public administration and related fields; or a related area.
For placement in Assignment Level II, candidates must have one additional year of qualifying professional experience after meeting the minimum requirements.
College education may substitute for professional experience at a rate of 30 semester credits for one year of experience.

Responsibilities

Manage projects intended to improve the quality of the DCAS property portfolio and resolve property issues.
Work with the property management team and assist with procurement matters to ensure that funding, resources, and contracts are in place.
Create and manage databases, update written materials, and conduct analyses for real estate management and transactions.
Keep current with government policies and laws related to land use, real estate management, and transactions.
Review complex documents to gather, reconcile, and assess information.
Coordinate with other Real Estate Services units to support information flow and ensure projects and milestones are completed on time and meet requirements and expectations.
Assist in managing compliance efforts related to local laws affecting the DCAS real estate portfolio, including benchmarking and energy-efficiency laws.
Assist with oversight and management of condominium buildings under DCAS jurisdiction.
Liaise with DCAS units, other government agencies, and private entities concerning real estate transactions and projects.
Represent DCAS and Real Estate Services at internal and external meetings, task forces, hearings, and court proceedings as needed.
Coordinate and assist with special projects supporting the agency’s mission, including public lease and sales auctions, reports, public inquiries, special permits, direct sales, and internal and external data reporting.
Monitor and track key performance indicators.
Assist with administration of long- and short-term leases and sales of City-owned property as needed.
Analyze the DCAS portfolio to identify properties eligible for sale, lease, disposition, or reallocation to other City agencies.
Compile data, including market studies, to support PDPM transactions such as sales, leases, licenses, permits, and concessions.
Research property records.
Conduct site visits and field inspections as needed.
Prepare status reports and documents such as lease templates and abstracts; analyze, reconcile, and update databases and data to ensure data integrity; and communicate lease issues and status updates to others.