Portfolio Project Manager

City of New York•New York, NY

1d•$72,595 - $83,484

About The Position

The Portfolio Project Manager supports the Planning, Dispositions and Property Management (PDPM) unit’s oversight of the City’s real estate portfolio, with dedicated property and portfolio management support for projects involving DCAS properties. The role helps improve the condition and management of the portfolio, streamline processes, reduce property-management burdens and liabilities, and prepare properties for potential disposition and revenue generation. PDPM administers more than 400 real estate agreements generating over $40 million in annual revenue, manages sales of certain City-owned properties, and tracks and evaluates the City’s approximately 14,000 properties, including about 2,000 surplus properties controlled by DCAS. The Property Management group oversees and maintains the surplus property portfolio and coordinates its contracting, funding, and resource needs. The position manages projects and supports property-management operations, procurement, real estate transactions, compliance efforts, data and records management, and coordination with DCAS units, government agencies, and private entities. It may represent DCAS and Real Estate Services in meetings and proceedings, conduct site visits and field inspections, and assist with leases, sales, auctions, and other special projects. Applicants must be permanent Staff Analyst employees or reachable on the open-competitive Staff Analyst list (Exam No. 3116).

Requirements

Must be a permanent Staff Analyst employee or reachable on the open-competitive Staff Analyst list, Exam No. 3116.
Qualify for Staff Analyst through one of the listed education and experience pathways: a relevant master's degree or Juris Doctor; a bachelor's degree plus two years of qualifying full-time professional experience; an associate degree or 60 college credits plus four years of qualifying experience; a high school diploma or equivalent plus six years of qualifying experience; or an equivalent combination of education and experience.
Qualifying professional experience may be in areas such as budget administration, accounting, economic or financial administration or research, management or methods analysis, operations or organizational research, program evaluation, personnel or public administration, labor relations, employment program planning, economic planning, social services program planning or evaluation, fiscal management, or a related area.
All candidates must have a high school diploma.
For placement in Assignment Level II, candidates must have one additional year of qualifying professional experience after meeting the minimum requirements.

Responsibilities

Manage projects aimed at improving the quality of the DCAS property portfolio and resolving property issues.
Work with the property management team and assist with procurement matters to ensure funding, resources, and contracts are in place.
Create and manage databases, update written materials, and conduct analysis for real estate management and transactions.
Stay current on government policies and laws concerning land use, real estate management, and transactions.
Review complex documents and gather, reconcile, and verify information.
Coordinate with other Real Estate Services units to share information and ensure projects and milestones are completed on time and meet requirements and expectations.
Assist with compliance efforts concerning local laws affecting the DCAS real estate portfolio, including benchmarking and energy-efficiency laws.
Assist in oversight and management of condominium buildings under DCAS jurisdiction.
Liaise with DCAS units, other government agencies, and private entities on real estate transactions and projects.
Represent DCAS and Real Estate Services at internal and external meetings, task forces, hearings, and court proceedings as needed.
Coordinate and assist with special projects, including public lease and sales auctions, reports, public inquiries, special permits, direct sales, and internal and external data reporting.
Monitor and track key performance indicators.
Assist with administration of long- and short-term leases and sales of City-owned property as needed.
Analyze the DCAS portfolio to identify properties eligible for sale, lease, disposition, or reallocation to other City agencies.
Provide support and compile data, including market studies, for PDPM transactions such as sales, leases, licenses, permits, and concessions.
Research property records.
Conduct site visits and field inspections as needed.
Prepare status reports and documents such as lease templates and abstracts; analyze, reconcile, and update databases and data to maintain data integrity; and communicate lease issues and status updates.