Project Portfolio Management Software Administrator

Victaulic•Easton, PA

6d•Onsite

About The Position

Victaulic is hiring a Portfolio Project Management Software Administrator to join its Engineering Operations team at the Corporate location in Easton, Pennsylvania. Reporting to Engineering Design Leadership, this role owns and optimizes the Monday.com platform across the New Product Development (NPD) organization. The administrator will provide engineering and product development teams with effective workflows, dashboards, and automations to help bring mechanical piping solutions from concept to market. The role partners with engineering managers, program managers, and senior leadership to translate business needs into platform solutions, standardize project tracking across concurrent development programs, and support adoption of Agile-hybrid and iterative workflows. Engineering Operations includes Engineering Design, Engineering Laboratory, Technical Publications, and Data Analytics, and supports Engineering Innovation Sprints, NPD, and Sustaining Engineering.

Requirements

Bachelor’s degree in Engineering, Information Systems, Project Management, Business Administration, or a related field, or equivalent professional experience.
At least 3 years of hands-on experience administering Monday.com or a comparable platform such as Asana, Smartsheet, or Jira in a project or portfolio management capacity.
Experience supporting cross-functional product, engineering, or operations teams.
Strong understanding of project portfolio management, including resource planning, capacity management, and stage-gate or phase-gate development processes.
Proficiency in building Monday.com automations, integrations, dashboards, and custom workflows.
Ability to define, track, and report KPIs across multiple teams or departments and translate project data into actionable performance insights.
Excellent communication, training, and documentation skills, including the ability to explain technical capabilities to non-technical stakeholders.
Strong analytical and problem-solving skills and a continuous improvement mindset.
Ability to engage and influence stakeholders at all levels, from individual contributors to senior leadership.
Discretion in handling confidential information, including budgets, resource plans, and product roadmaps.
Currently authorized to work in the applicable country on a full-time basis without employer-sponsored immigration support now or in the future.

Nice To Haves

Monday.com certification, such as Monday.com Administrator or Advanced User; PMP, CAPM, or similar project management certification; or Certified Scrum Master (CSM), Professional Scrum Master (PSM), or another Agile certification.
Experience in mechanical engineering, piping, or manufacturing.
Familiarity with PLM systems, ERP platforms such as SAP or Oracle, or CAD data management tools.
Advanced experience with the Monday.com API, custom apps, and integration platforms such as Make.com, Zapier, Slack, or Microsoft Teams.
Background in Lean, Six Sigma, or Agile methodologies as applied to product development.
Experience managing software adoption for 100 or more users across multiple departments.
Experience with data visualization and dashboard design for executive portfolio reporting.

Responsibilities

Administer the Monday.com platform for the NPD organization, including workspaces, boards, dashboards, and user permissions.
Create portfolio-level views that give leaders real-time visibility into project health, resource allocation, and milestone progress.
Standardize board and document templates, column structures, naming conventions, and color-coding for phase-gate reviews, design reviews, test plans, and launch checklists.
Build native Monday.com automations and Make.com integrations connecting PLM, ERP, CAD, and other enterprise systems, and streamline recurring workflows.
Develop formula, mirror, and connect-boards solutions and sprint boards supporting timelines, resource allocation, budget tracking, backlog management, and critical-path management.
Partner with engineering leaders and program managers to map NPD processes into platform structures, identify bottlenecks, and implement Kanban, Gantt, calendar, and chart views for portfolio prioritization and capacity planning.
Define and maintain a standardized KPI framework, and build cross-team and executive dashboards and automated reporting cadences.
Analyze KPI trends, flag underperformance, recommend data-driven corrective actions, and document KPI definitions, calculation methods, and data sources.
Lead change management, training, and adoption by creating materials and quick-reference guides, delivering live sessions, providing first-line platform support, and developing champions and power users.
Monitor adoption metrics and user feedback to improve board design and product development efficiency.
Establish and enforce data governance policies, audit board structures and data quality, and govern data flows through native and Make.com integrations.
Keep current with Monday.com and Make.com releases and API capabilities, and evaluate their relevance to NPD workflows.

Benefits

Competitive compensation with performance-based incentives.
Career development programs and internal promotion pathways.
Tuition reimbursement and continuous learning opportunities.
Vision, dental, and medical coverage for employees and their families.
401(k) plan with a 100% match on the first 5% of employee contributions, plus an annual employer contribution of an additional 3% of pay whether or not the employee contributes.
Short- and long-term disability leave, life insurance, and the Cigna Assistance Program for counseling services and elder care.
Paid Time Off that increases with years of service, with up to 5 unused days eligible to carry into the next year.
Optional Time Off: employees can purchase up to 5 days for use during the calendar year; unused purchased days are reimbursed at year-end.
Paid parental leave.
Inclusive, team-oriented culture.