Project Portfolio Management Software Administrator

Victaulic•Easton, PA

5d•Onsite

About The Position

Victaulic is seeking a Portfolio Project Management Software Administrator for its Engineering Operations team at the Corporate location in Easton, Pennsylvania. Reporting to Engineering Design Leadership, this role owns and optimizes the Monday.com platform across the New Product Development (NPD) organization. The administrator will equip engineering and product development teams with effective workflows, dashboards, and automations so they can move development programs from concept to market efficiently. The position partners with engineering managers, program managers, and senior leaders to translate business needs into platform solutions, standardize project tracking across concurrent development programs, and support teams adopting Agile-hybrid and iterative workflows. The administrator will be the primary platform expert for NPD and help shape how the organization manages its development portfolio. Engineering Operations includes Engineering Design, Engineering Laboratory, Technical Publications, and Data Analytics, and supports Engineering Innovation Sprints, New Product Development, and Sustaining Engineering.

Requirements

Bachelor’s degree in Engineering, Information Systems, Project Management, Business Administration, or a related field, or equivalent professional experience.
At least 3 years of hands-on experience administering Monday.com or a comparable platform such as Asana, Smartsheet, or Jira in a project or portfolio management capacity.
Demonstrated experience supporting cross-functional product, engineering, or operations teams.
Strong understanding of project portfolio management concepts, including resource planning, capacity management, and stage-gate or phase-gate development processes.
Proficiency in building Monday.com automations, integrations, dashboards, and custom workflows.
Experience defining, tracking, and reporting KPIs across multiple teams or departments and translating project data into actionable insights.
Excellent communication, training, and documentation skills, including the ability to translate technical capabilities into practical solutions for non-technical stakeholders.
Strong analytical and problem-solving skills and a continuous improvement mindset.
Ability to engage and influence stakeholders at all levels, from individual contributors to senior leadership.
Demonstrated discretion in handling confidential information, including budget data, resource plans, and product roadmaps.

Nice To Haves

Monday.com certification, such as Monday.com Administrator or Advanced User; PMP, CAPM, or similar project management certification; or Certified Scrum Master, Professional Scrum Master, or other Agile certification.
Experience in the mechanical engineering, piping, or manufacturing industry.
Familiarity with PLM systems, ERP platforms such as SAP or Oracle, or CAD data management tools.
Advanced experience with the Monday.com API, custom apps, and integration platforms such as Make.com, Zapier, Slack, or Microsoft Teams.
Background in Lean, Six Sigma, or Agile methodologies applied to product development.
Experience managing software adoption in organizations with 100 or more users across multiple departments.
Experience with data visualization and dashboard design for executive portfolio reporting.

Responsibilities

Administer the Monday.com platform for the NPD organization, including workspaces, boards, dashboards, and user permissions.
Design portfolio-level views that provide leadership visibility into project health, resource allocation, and milestone progress.
Standardize board and document templates, column structures, naming conventions, and color-coding for phase-gate reviews, design reviews, test plans, and launch checklists.
Build Monday.com automations and Make.com integrations with PLM, ERP, CAD, and other enterprise systems to streamline recurring workflows.
Develop formula, mirror, and connected-board solutions, as well as sprint boards for Agile and Agile-hybrid teams, supporting timelines, resource allocation, budget tracking, backlog management, and critical-path management.
Partner with engineering leaders and program managers to map NPD processes into platform structures, identify bottlenecks, and implement Kanban, Gantt, calendar, and chart views for portfolio prioritization and capacity planning.
Define and maintain a standardized KPI framework; build cross-team and executive dashboards and reporting cadences to track measures such as cycle time, milestone adherence, time-to-market, engineering change order throughput, resource utilization, and budget variance.
Analyze KPI trends, flag underperformance, recommend data-driven corrective actions, and document KPI definitions, calculation methods, and data sources.
Lead change management, training, and adoption by creating training materials and quick-reference guides, delivering live sessions, providing platform support, and developing champions and power users.
Monitor adoption metrics and user feedback to improve board design and product development efficiency.
Establish and enforce data governance policies, audit board structures and data quality, and govern information flows through native and Make.com integrations.
Stay current with Monday.com and Make.com product releases and API capabilities and assess their applicability to NPD workflows.

Benefits

Competitive compensation with performance-based incentives.
Career development programs and internal promotion pathways.
Tuition reimbursement and continuous learning opportunities.
Vision, dental, and medical coverage for employees and their families.
401(k) plan with a 100% match on the first 5% of employee contributions, plus an additional annual retirement contribution of 3% of pay, whether or not the employee contributes.
Short- and long-term disability leave, life insurance, and the Cigna Assistance Program for counseling services and elder care.
Paid Time Off that increases with years of service, with up to 5 unused PTO days eligible to carry into the next year.
Optional Time Off, with the option to purchase up to 5 days for use during the calendar year; unused OTO is reimbursed at year-end.
Paid parental leave.
Inclusive, team-oriented culture.