Portfolio Manager

Property Management Associates • Culver City, CA

7d • $100,000 - $105,000

About The Position

The posting title is Portfolio Manager, but the description itself advertises an Administrative Assistant supporting the Residential Department and Chief Operating Officer. The role provides administrative and front-office support to corporate staff and residential properties, with occasional assignments at properties throughout Los Angeles and Orange County. The company manages thousands of residential units and describes itself as a stable workplace with opportunities to learn and grow.

Work includes maintaining corporate and property spreadsheets and databases; managing the COO’s calendar; researching city ordinances affecting residential operations; updating property listings on RentCafe and other advertising platforms; setting up utility accounts and conducting utility audits; coordinating training schedules; communicating with internal and external stakeholders; and handling special projects while meeting competing deadlines. Compensation is stated both as $24.00–$26.00 per hour and as a pay range of $100,000–$105,000 USD; the posting does not explain the discrepancy.

Property Management Associates (PMA) is a full-service property management company near Los Angeles, California, in business for over 30 years. It manages commercial and residential properties and describes itself as one of Southern California’s largest property management companies. The company says it encourages an entrepreneurial spirit, invests in staff, and offers growth opportunities. Job offers are contingent on a background check and proof of eligibility to work in the United States.

Requirements

• Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook.
• Strong written and verbal communication skills.
• Comfort navigating the internet and learning new online systems.
• Excellent attention to detail and accuracy.
• Strong organization and time-management skills.
• Self-starter able to work independently and take initiative.
• Able to prioritize multiple tasks and meet demanding deadlines.
• Punctual, dependable, and professional.
• Comfortable interacting with residents, vendors, property managers, owners, and corporate personnel.

Nice To Haves

• Yardi experience.
• Residential property management experience.

Responsibilities

• Provide administrative support to the Residential Department and Chief Operating Officer on projects, assignments, and day-to-day needs.
• Maintain and update spreadsheets and databases for corporate and residential properties, ensuring information is accurate, current, and organized.
• Manage the COO’s calendar and assist with scheduling, coordination, and follow-up.
• Research and stay informed about changes to city ordinances and other information affecting residential operations.
• Manage and update online property advertising, including RentCafe and other advertising platforms, keeping listings accurate, complete, and current.
• Communicate professionally with property managers, corporate staff, vendors, residents, and property owners.
• Set up utility accounts and perform utility audits.
• Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
• Coordinate residential department training schedules and help keep training initiatives organized and on track.
• Handle special projects and assignments while maintaining competing priorities and deadlines.

Benefits

• Medical, dental, vision, and life insurance with employer contribution.
• 401(k) with company match, subject to eligibility requirements.
• Critical illness, accident, and hospital indemnity plans.
• Generous paid time off.
• Early Friday release.
• Opportunity to gain experience in a large residential property management organization.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed