Portfolio Manager & PI Planning Coordinator

CGI•Dallas, TX

6d•Onsite

About The Position

We are seeking a highly organized and proactive Portfolio Manager & PI Planning Coordinator to support business operations through a combination of ad hoc portfolio management activities and large-scale planning event coordination. This role operates in a fast-paced, ambiguous environment and requires strong communication, analytical, and cross-functional collaboration skills. The ideal candidate is a self-starter who can synthesize information from multiple sources, manage competing priorities, and translate data into clear, actionable insights for stakeholders.

Requirements

Strong organizational and project coordination skills
Advanced proficiency in Microsoft Excel and PowerPoint
Excellent communication and interpersonal skills, with the ability to work across teams
Ability to synthesize complex information from multiple sources into clear, concise outputs
Comfortable working in ambiguous environments with minimal direction
Strong attention to detail and ability to meet tight deadlines
Self-starter mindset with a proactive approach to problem-solving

Nice To Haves

Experience supporting PMO, portfolio management, or business operations functions
Experience coordinating large-scale meetings or events
Familiarity with enterprise tools (e.g., project tracking systems, reporting tools)
Exposure to AI-enabled tools or interest in process automation is a plus

Responsibilities

Support portfolio management activities through ad hoc analysis, reporting, and presentation development
Gather, analyze, and synthesize data from multiple systems and stakeholders to provide clear insights and recommendations
Develop executive-ready materials (e.g., PowerPoint presentations, Excel analyses) to communicate portfolio status and key updates
Collaborate cross-functionally with stakeholders to collect inputs, clarify requirements, and ensure alignment
Operate effectively in ambiguous situations, taking initiative to define next steps and drive work forward
Learn and apply internal tools, processes, and tracking mechanisms to support end-to-end portfolio visibility
Document workflows and contribute to improving current processes, including identifying opportunities for future automation
Support coordination of enterprise-wide Program Increment (PI) Planning events conducted on a 12-week cadence
Manage logistics for large-scale, in-person planning sessions (300+ attendees), including: Room reservations and space planning, Coordination of materials (e.g., name tags, supplies), On-site event support and execution
Monitor inventory and manage ordering of supplies to support ongoing planning events
Collaborate with internal teams to ensure seamless execution of planning activities