Tomahawk Portfolio Executive Assistant

RTX•Tucson, AZ

4d•Onsite

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedom and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. The Tomahawk program management office is seeking an Executive Assistant who will have responsibility for the support of the Tomahawk Senior Director within the Naval Air Missiles SSBU to provide a full range of direct administrative support. This position will report to the Tomahawk Senior Director and may support other leaders within the Tomahawk leadership team. The ideal candidate will have demonstrated competencies in communication, organization, and technology. They will also have sound judgment and understand the importance of teamwork and customer service. This is an onsite position at our Tucson, AZ site. Relocation assistance is NOT available currently.

Requirements

Typically requires AA/AS Degree (or other 2 year post high school training) with a minimum of 6 years of relevant experience
Prior experience supporting a large functional organization or a program office
Prior experience with calendar management, meeting scheduling and coordination, and planning events
Prior experience with expense reports, and data reports using Microsoft Office tools (Word, Excel, Powerpoint, Outlook, Sharepoint)
The ability to obtain and maintain a U.S. government issued security clearance is required.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
Active and existing security clearance required after day 1

Nice To Haves

Degree preferred (any discipline)
Excellent communication skills, oral and written communication (i.e. writing, spelling, grammar and punctuation)
Demonstrated excellent attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast-paced environment
Ability to exercise discretion and handle sensitive and confidential information appropriately
Ability to understand and comply with Raytheon policies and procedures and Security functions
Experience in planning and coordinating domestic and international travel as well as major events, such as Program reviews, All Hands, Skip Level, Program Milestone Events and activities including numerous customer interactions
Ability to work a flexible schedule that may require overtime or extended hours on occasion
Ability to represent Directors to both internal and external customers
Ability to respond quickly and adapt effectively to non-routine requests and situations with accuracy

Responsibilities

Perform comprehensive range of direct senior leader office support
Serve as primary liaison between the Program Areas and other leaders within the business, corporate office, and other function interface with executive management and external customers and vendors; handle sensitive information with discretion and accuracy
Manage workflow of multiple issues within a continuously adapting schedule for the assigned leaders and staff while remaining cognitive of the criticality, sensitivity, and confidentiality of issues both internal and external to the Company
Maintain schedule of appointments while independently prioritizing the level importance and following protocol and procedures for contacting individuals
Screen information and communicate instructions and information effectively on behalf of the Directors and follow up to ensure a timely response
Monitor email, attend meetings and calls to gather action items, create and maintain a system to generate reminders of completion deadlines
Plan and coordinate events and meetings to include customer and supplier visits, Program Management Reviews (PMRs); to include classified phones calls and meetings, conference room reservations, catering services, video conferences
Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
Compose reports, correspondence, PowerPoint presentations, and memorandums. Reviews drafts and finished documents
Coordinate complex domestic or international travel according to policy, accurately prepare and submit expense statements
Interface with Facilities and Security; submit security clearance requests as needed
Provide administrative expertise in identifying problems and issues and reach resolution, with little supervisor oversight
Understand and comply with Raytheon policies and procedures and Security functions
Proactively identify ways to enable greater productivity and efficiency in role
May provide back-up support to the Vice President’s Executive Assistant Senior in his/her absence
Expected to demonstrate high degree of professionalism