Portfolio Administrator - South Bay Los Angeles

Rexford Industrial • Los Angeles, CA

1d • $26 - $32 • Hybrid

About The Position

Rexford Industrial Realty, Inc. is seeking a Portfolio Administrator to join their team in the Brentwood office in Los Angeles, CA. This role will support Property and Portfolio Managers in managing a large portfolio of industrial properties in the South Bay Los Angeles area. The position is a direct report to the Portfolio Manager and follows a hybrid work model, balancing remote and in-office work.

Requirements

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience picking up different software systems quickly.
• Ability to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear.
• Ability to occasionally lift and/or move or carry up to 25 pounds.
• Specific vision abilities required include close vision, distance vision and ability to adjust focus.
• May be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.

Responsibilities

• Process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms.
• Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements.
• Prepare tenant notifications of property activities and lease compliance.
• Maintain properties in Yardi Elevate System for service calls and ensure completion.
• Support the transition process of new acquisitions and dispositions.
• Communicate with tenants and vendors on maintenance issues.
• Assist tenants with an online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders and obtaining proper approvals, including Yardi input.
• Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system.
• Help with tenant move ins and move outs processes, including checklist review.
• Assist the Manager and Director of Property Management with annual budgets.
• Help collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets).
• Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports.
• Maintain lease and contract files, and other files located within the corporate shared drive.
• Perform other activities by the Managers and Director of Property Management to provide a high operation standard.

Benefits

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree