Portfolio Administrator - South Bay Los Angeles

Rexford Industrial • Los Angeles, CA

12h • Hybrid

About The Position

Rexford Industrial Realty, Inc. is seeking a Portfolio Administrator to join their team in Los Angeles, CA. This role will support Property and Portfolio Managers in overseeing a substantial portfolio of industrial properties located in the South Bay Los Angeles area. The position is a direct report to the Portfolio Manager and follows a hybrid work model, balancing remote and in-office duties.

Requirements

• Bachelor's Degree preferred or equivalent commercial property management experience.
• 3+ years of experience providing excellent internal and external customer service.
• 3+ years of experience quickly learning different software systems.

Responsibilities

• Process daily invoices, tenant bill-backs, and prepare check requests and vendor set-up forms.
• Support managers in pre-posting the monthly rent roll and distributing monthly rent statements.
• Prepare tenant notifications regarding property activities and lease compliance.
• Maintain properties in the Yardi Elevate System for service calls and ensure their completion.
• Support the transition process for new acquisitions and dispositions.
• Communicate with tenants and vendors regarding maintenance issues.
• Assist tenants with the online Tenant portal for rent payments and work order requests.
• Prepare job costs and work orders, obtaining necessary approvals and inputting data into Yardi.
• Prepare master service contracts and repair work order agreements, securing approvals and tracking them within Rexford's system.
• Assist with tenant move-in and move-out processes, including checklist reviews.
• Aid the Manager and Director of Property Management with annual budgets.
• Collect and update tenant and vendor insurance certificates.
• Maintain property certification tracking, fire life safety, and HVAC inventory spreadsheets.
• Support the team in generating Yardi reports, including distributing monthly rent rolls, weekly capital reports, and space preparation reports.
• Maintain lease and contract files, as well as other files on the corporate shared drive.
• Perform other duties as assigned by Managers and the Director of Property Management to ensure high operational standards.

Benefits

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level