Portfolio Administrator - Affordable Housing - California

Greystar Management Services•Newport Beach, CA

22h•Remote

About The Position

This role is responsible for implementing the affordable housing program and ensuring regulatory compliance of all rules and regulations set forth by state and local regulatory agencies for multiple clients and communities. The Portfolio Administrator will review, monitor, and ensure property compliance with all Affordable Housing Programs reporting and regulations. This role works closely with Community Managers and Assistant Community Managers in the preparation and distribution of compliance reports to various local governmental agencies. The Administrator will prepare and manage applicant/resident correspondence and documentation, identify and resolve eligibility discrepancies, and maintain resident files and records. They will conduct property file audits and review property procedures surrounding local and state housing programs, identify audit findings, correct any non-compliance, and communicate those findings and resolutions to Regional Property Managers and Community Managers. Additionally, the Administrator will review weekly occupancy and recertification reports for accuracy and communicate findings to Clients and Community Managers, monitor income limits and utility allowances, and assist Community Managers to complete and process income and asset verifications, rent calculations, and household certifications. The role also involves reviewing and monitoring changes in regulatory and reporting provisions of local agencies, such as TCAC and HUD, and disseminating this information to Community Managers. Coordination with the Department of Housing and Urban Development (HUD), Public Housing Agencies (PHAs), state housing finance agencies, and other regulatory agencies is also a key responsibility. As needed, in the development of new business, this role will provide input on local requirements for RFPs regarding properties with Affordable Housing Program and/or other local agency regulation components.

Requirements

2-3 Years of affordable housing experience
Experience with TCAC and HUD regulations

Responsibilities

Reviews, monitors, and ensures property compliance with all Affordable Housing Programs reporting and regulations.
Works closely with Community Managers and Assistant Community Managers in the preparation and distribution of compliance reports to various local governmental agencies.
Prepares and manages applicant/resident correspondence and documentation, identifies and resolves eligibility discrepancies, and maintains resident files and records.
Conducts property file audits and reviews property procedures surrounding local and state housing programs.
Identifies audit findings, corrects any non-compliance, and communicates those findings and resolutions to Regional Property Managers and Community Managers.
Reviews weekly occupancy and recertification reports for accuracy and communicates findings to Clients and Community Managers.
Monitors income limits and utility allowances.
Assists Community Managers to complete and process income and asset verifications, rent calculations, and household certifications.
Reviews and monitors changes in regulatory and reporting provisions of local agencies, e.g. TCAC and HUD, etc.
Disseminates regulatory information to Community Managers.
Coordinates with the Department of Housing and Urban Development (HUD), Public Housing Agencies (PHAs), state housing finance agencies and other regulatory agencies.
Provides input on local requirements for RFPs regarding properties with Affordable Housing Program and/or other local agency regulation components for new business development.

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off (15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays).
Birthday off after 1 year of service.
Additional vacation accrued with tenure.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave.
Lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.