Portfolio Administration Coordinator
Cushman & Wakefield•Temple Terrace, FL
•Onsite
About The Position
Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.
Requirements
- Reviewing leased and owned property documents
- Compiling and maintaining critical location data including financial and contractual obligations
- Updating and maintaining all lease information and data in the technology information systems
- Ensuring proper document management measures are followed for all leased, owned and other associated documents
- Maintaining file retrieval/storage, scanning documents, and opening/distributing mail
- Reviewing client invoices in conjunction with lease requirements
- Collecting proper supporting back-up documentation from landlords/billing authorities
- Confirming all calculations are correct
- Ensuring the financial obligations of our client is accurate
- Communicating frequently with internal and external partners
- Notifying client of critical dates, real estate policies and procedures
- Assisting with general inquiries
- Requesting client directed documentation
- Processing vendor adds and changes as required by the lease document
- Requesting and processing certificates of insurance as required by the lease document
- Exercising good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
- Ensuring that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
- Establishing task priorities and creating schedules for portfolio objectives
- Managing multiple projects/priorities in a fast-paced environment
- Staying up to date on the latest industry standards and trends
Responsibilities
- Updating and maintaining all lease information and data in the technology information systems, as required
- Ensure proper document management measures are followed for all leased, owned and other associated documents.
- Maintain file retrieval/storage, scan documents, and open/distribute mail
- Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
- Responsible for ensuring the financial obligations of our client is accurate
- Communicate frequently with internal and external partners.
- Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
- Request client directed documentation and process vendor adds and changes as required by the lease document
- Request and process certificates of insurance as required by the lease document
- Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
- Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
- Establish task priorities and create schedules for portfolio objectives.
- Able to manage multiple projects/priorities in a fast-paced environment
- Stay up to date on the latest industry standards and trends
Benefits
- health, vision, and dental insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life, and disability insurance programs
- paid and unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
