Coordinator, Administration

CONA Services•Brampton, ON

1d•Onsite

About The Position

The Administrative Coordinator plays a pivotal role in supporting the efficient operations of our Brampton Market Unit Sales and Distribution Centre. As the Administrative Coordinator, you’ll contribute to various critical functions, ensuring seamless processes and effective communication. Coke Canada Bottling is Canada’s Local Bottler. We’re Made Local. Proudly independent, we are a Canadian, family-owned business. Coke Canada Bottling makes, distributes, merchandises, and sells the most-loved beverages Canadians enjoy. With over 6,000 diverse employees coast-to-coast, we operate in every province through 50+ sales and distribution centres, and five manufacturing facilities. Coke Canada supplies some of Canada’s favourite beverage brands, and we want to continue to be the leading beverage partner in Canada, creating a better future and delivering optimism by bringing sustainable value to our employees, customers, consumers, and communities. Advancing a high-performing, collaborative and inclusive culture is at the core of our vision to be the World’s Greatest Bottler, Built by the Best People, and we’re looking for exceptional talent to help get us there.

Requirements

2–3 years of experience in an office administration or executive assistant role.
Strong project coordination and organizational skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Forms).
Intermediate knowledge of Margin Minder and Power BI.
Strong written and verbal communication skills.
Ability to work independently in a fast-paced environment.
Excellent customer service, phone, and email etiquette.
Ability to lift up to 40 pounds

Nice To Haves

Knowledge of SAP & SAP Ariba Purchasing software is an asset.

Responsibilities

Act as the Market Unit site champion and steward of Customer Support Ticket (CST) performance using Power BI and Salesforce reporting.
Oversee purchase order (PO) coordination, creating and tracking accurate purchase orders for Brampton Market Unit teams and the Central Operating Unit.
Manage invoice submissions, coding, follow-up, and partner billing submissions, ensuring accuracy and timeliness.
Preparation and submission of expense reports in compliance with company policies.
Prepare meeting materials including agendas, presentations, and handouts.
Attend bi-weekly Site Leadership meetings, maintaining agenda, action items, and meeting minutes.
Manage Price Authorization Tool (PAT) inputs and maintains promotional pricing accuracy and compliance.
Process select Customer Marketing Agreement (CMA) rebate requests on a quarterly basis.
Track, rank, and publish Brampton Leadership Team (BLT) Cup results using Margin Minder, Power BI and other various tools.
Weekly preparation of Ad Activity report for Sales/Operations teams.
Manage the ordering, distribution, tracking, and lifecycle management of phones and tablets for the entire Brampton site.
Support management and distribution of dealer loaders, tickets, incentives, and prizing.
Manage product sampling orders for in-house coolers, onsite/offsite events, and charitable donations.
Receive, sort, and distribute company swag and promotional items.
Support onsite and offsite meetings and events by coordinating catering, room bookings, and audio/visual needs.
Assist with planning and execution of onsite facility events.
Manage facility communications related to employee milestones and work anniversaries.
Manage communications via Brampton Communication email, digital screens and poster boards.
Provide mailroom, shipping/receiving, and general office support including supplies and equipment coordination.
Support the Brampton Engagement Council (BEC) by creating event sign-ups (Microsoft Forms), posters, email communications, and providing on-site event support.
Attend Merchandiser Safety Board meetings, including scheduling, minutes, and attendance tracking.