Policy and Document Management Intern

Verland • Sewickley, PA

1d • Onsite

About The Position

The Policy & Document Management Intern will assist with the migration, review, formatting, and organization of over 500 organizational policies and related documents into a new policy management platform. The Intern will work closely with the Corporate Compliance & Risk Officer and Executive Assistant to the COO to help streamline policy workflows, improve document consistency, and support implementation activities leading up to the organization-wide transition deadline. This position is ideal for a student or emerging professional interested in healthcare administration, compliance, business operations, document management, or project coordination.

Requirements

• Currently pursuing or recently completed an associate’s or bachelor’s degree in Business Administration, Healthcare Administration, Communications, Public Administration, Information Management, or a related field preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.

Nice To Haves

• Experience with document formatting, administrative support, or project coordination preferred but not required.
• Familiarity with document management systems or workflow platforms.
• Experience editing or formatting professional documents.
• Interest in healthcare compliance, operations, or organizational governance.
• Ability to identify process improvement opportunities.

Responsibilities

• Review and organize existing organizational policies, procedures, and related documents.
• Convert documents into standardized templates and formatting requirements as needed.
• Export and convert documents into editable formats to support future revisions and workflow integration.
• Assist with uploading and organizing documents within the new policy management platform.
• Maintain accurate version control and file naming conventions across all documents.
• Identify formatting inconsistencies, missing information, or duplicate documents and escalate concerns appropriately.
• Support quality assurance reviews to ensure policies are complete, readable, and properly categorized.
• Assist in documenting and testing policy review and approval workflows within the new platform.
• Participate in weekly implementation meetings with the software vendor and internal project leads.
• Take meeting notes and track action items related to implementation progress.
• Help coordinate updates and communication between departments regarding policy revisions and submission needs.
• Support the Policy Committee process by organizing documentation and preparing materials for review.
• Track project progress using spreadsheets or project management tools.
• Assist with data entry, reporting, and document inventory management.
• Maintain confidentiality of organizational and operational information.
• Perform additional administrative or project-related duties as assigned.

Benefits

• Health (UPMC), Dental and Vision Insurances (1st of the month following 60 days from start date)
• Healthcare Flexible Spending Account (HSA)
• Dependent Care Flexible Spending Account
• 403b – Traditional and Roth with Company Match
• Tuition Reimbursement (for core positions)
• Competitive PTO Plan
• 8 Paid Holidays
• Incentive in lieu of Medical coverage

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Associate degree