Police Records Technician

City of Farmington•Farmington, NM

1d•Onsite

About The Position

The City of Farmington is seeking a Police Records Technician to perform a variety of routine receptionist, clerical, secretarial, and administrative work in support of law enforcement activities. This role operates under the close supervision of the Civilian Operations Supervisor and is crucial for maintaining accurate and accessible police records and reports. The technician will assist in the preparation of numerous computerized reports, manage video footage, prepare NIBRS reports, maintain the Law Enforcement Records Management System (LERMS), and become certified to operate the National Crime Information Center (NCIC) system. Additionally, the position involves interacting with the public and governmental agencies, facilitating public records inspections, handling lobby inquiries, and providing administrative assistance to command staff. Responsibilities also include managing records systems, potentially handling evidence and property, maintaining inventories, and ordering supplies. Travel for certification trainings and conferences may be required.

Requirements

High school diploma or GED equivalent; college degree preferred
Two years of general clerical office, communications, or records management experience, or an equivalent combination of education and experience.
Valid driver's license with acceptable driving record for the past three years.
Must be able to successfully pass clerical test, oral board interview, polygraph examination, and an extensive background investigation.
Ability to type 40 wpm or at a rate sufficient to perform duties of the job, with an emphasis on accuracy of data entry.
Must be able to read and write the English language.
Some knowledge of modern law enforcement principles, procedures, techniques, and equipment required.
Ability to learn the applicable laws, ordinances, and department rules and regulations.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with subordinates, peers and supervisors.
Ability to follow verbal and written instructions.
Ability to learn the City's geography.
Ability to work under stress and handle stressful situations.
Ability to meet deadlines.
Ability to operate tools and equipment listed.
Ability to learn a multitude of software solutions with independent judgement and a high degree of accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, etc.).
Ability to additionally learn and use video systems, redaction software, DVD robotic printer, barcode scanner, handheld PDA inventory device, cellphone, and alarm panel devices.
Familiarity with modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.

Nice To Haves

College degree preferred

Responsibilities

Performs a variety of routine receptionist, clerical, secretarial, and administrative work in support of law enforcement activities.
Assists in the preparation of a variety of computerized reports and records including accident reports, tow-in reports, citation reports, offense reports, arrest/booking reports, reports of investigation, field interrogation reports, warrant entry & maintenance, NCIC entries and clears, evidence inventory reports, and other reports of a similar nature.
Research, reviews, and restores in-car camera and lapel camera video footage.
Digitally merges police reports into the Law Enforcement Records Management System (LERMS), from mobile data terminals and an online citizen reporting system.
Prepares the National Incident Based Reporting System (NIBRS) monthly to the FBI.
Maintains the LERMS software system, enters data into the computer, and generates a variety of law enforcement management system reports.
Becomes certified and operates the National Crime Information Center (NCIC) criminal data information system.
Queries and monitors the Tracs system for paperless tickets and crash reports.
Dispatches information to officers in the field, as needed, or communicates effectively with the Dispatch Center.
Provides a variety of police related information to the public and governmental agencies, utilizing a web-based software solution to include a point-of-sale feature, and redaction tool.
Facilitates the Inspections of Public Records, in accordance with state guidelines and agency directives.
Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response.
Handles lobby traffic inquiries by determining appropriate action.
Receives requests from officers for special or specific information; follows up with appropriate information and relays the same back to the officer.
Serves as a personal assistant to command staff and provides a variety of administrative assistance as needed.
Composes a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy and completeness.
Establishes and maintains records systems using moderately independent judgment, with an emphasis on self-motivation and initiative in a fast-paced environment.
May be required to handle evidence and property, chain of custody reports, and be able to lift items up to 25 pounds, assist in the destruction of narcotics and firearms.
Becomes certified in the management of property and evidence by the International Association of Property and Evidence.
Operates a motor vehicle to assist in carrying out the business of the department and the City.
Maintains inventories and orders departmental supplies and materials.
Maintains departmental electronic records and files.
May be required to travel for certification trainings and conferences.
May serve as a member of various employee committees.