Police Records Technician

City of Rochester•Rochester MN 55904, MN

17h•Onsite

About The Position

The Police Records Technician performs a wide variety of technical and/or specialized office functions and administrative work in support of the Police Department. Depending on the area of assignment, the duties of this position may include providing police records to the public and law enforcement agencies; coordinating required training, purchasing duties for division needs; properly processing confidential records, files, information and/or evidence for filing and retrieval purposes. The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work. We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community. It takes us all working together.

Requirements

An Associate's degree from an accredited Paralegal, Legal Assistant, Administrative Office Specialist, Administrative Assistant, Executive Assistant, Medical Secretary program or closely related field AND at least one (1) year of full-time employment experience as a paralegal, legal assistant or similar position where records management was your primary area of responsibility.
Criminal Justice Reporting Systems (CJRS) statistical entry certification required within twelve months of hire as a condition of continued employment.
BCA Single Certification for use of various law enforcement applications, required upon hire and every two years as a condition of continued employment.
Completion of an extensive background investigation, which includes fingerprinting, personal references, education, employment history and military service as a condition of employment.

Nice To Haves

Education or experience in the fields of criminal justice/law enforcement, National Incident Based Reporting System (NIBRS) and MN Data Practices Act.
Experience using law enforcement programs such as Criminal Justice Reporting System (CJRS), New World Records Management System, Axon Evidence and Records Management Systems, File on Q, Brazos, Echarging, Minnesota Court Information System (MNCIS), Odyssey, National Crime Information Center (NCIC)

Responsibilities

Maintain police records, documents, information and evidence.
Input data and evidence into the records management system in a timely and accurate manner.
Maintain on-line record information as it relates to coding of law enforcement incidents, status of criminal investigations, and identification of persons involved in or suspected of criminal investigation.
File, retrieve, and maintain law enforcement data and evidence in accordance with state statutes and department policy to ensure safekeeping of confidential records and private data.
Interpret complex laws to ensure legal and procedural compliance by purging records and evidence according to law enforcement record retention schedules.
Receive inventory and maintain evidence chain of custody.
Safely handle toxic and hazardous substances such as bodily fluids, guns, drugs (to include fentanyl) on a daily basis.
Prepare and maintain law enforcement reports.
Disseminate various information and law enforcement reports to appropriate state local agencies and Courts.
Prepare reports and statistics for transmittal to state agencies through secure computer terminals.
Monitor active and ongoing law enforcement criminal reports for completeness and accuracy.
Interpret data privacy statutes and procedures to ensure the proper release and redaction of data relating to law enforcement reports, body-worn cameras, squad video, and photos.
Compile statistical information at request of supervisor and others.
Accurately file and retrieve records information.
Submit required documentation on criminal forfeitures of property and firearms.
Initiate gun traces through the Bureau of Alcohol, Tobacco and Firearms.
Transmit Echarging records to DVS for revocations, impounds and forfeitures.
Collect Predatory Offender Registry (POR) information, ensure accuracy and send to the BCA.
Responsible for quality assurance of NIBRS entry and reporting data to be submitted to the MN BCA and the FBI.
Assist in audit of records and evidence.
Enter, remove, run and validate National Crime Information Center (NCIC) hot files.
Research and review items for release, evidence, auction, destruction or safe keeping.
Retrieve and transport all evidence from the North Station to the Law Enforcement Center (LEC).
Testify in court on behalf of the Police Department regarding reports and evidence.
Provide clerical support and customer service.
Search, review, analyze, redact, and disseminate requests for Rochester Police Department and Olmsted County Sheriff's Office reports, records, videotapes, cassette tapes, digital recordings, and photos.
Serve as resource for general police information questions and inquiries in-person, via telephone, and through email correspondence.
Process payments for reports, background checks, photographs, transcripts, and audio/video recordings.
Provide exceptional and timely support for public, staff, and other agencies.
Perform other duties as assigned or necessary.