Police Records Specialist

City of Medford•Medford, OR

2d•Onsite

About The Position

Discover Medford: Employment, Applicant Support, and Benefits within Our Vibrant City. Do you want to play a pivotal role in supporting our community and our law enforcement team? As a Police Records Specialist, you'll be at the core of police operations, ensuring precise records management and helping citizens with essential services. This role is integral to handling and processing confidential records, collaborating with police officers, and interfacing with the public. Your efforts keep information flowing seamlessly. From handling public inquiries to processing sensitive criminal records, you'll interact with citizens, contributing to safety and order in our City.

Requirements

Graduation from high school or GED equivalent
Two years of full-time or equivalent clerical work experience
Ability to receive CJIS clearance and LEDs certification within 30 days of employment
Successfully passes a comprehensive background investigation inclusive of: Comprehensive background investigation, Psychological examination, Clear drug screen (which includes testing for cannabis)

Nice To Haves

English/Spanish bilingual proficiency
College credits up to 10% for a bachelor’s degree

Responsibilities

Handles and processes confidential records.
Collaborates with police officers.
Interfaces with the public.
Handles public inquiries.
Processes sensitive criminal records.
Performs extensive computer entry; scans and retrieves sensitive, confidential information involved in police reports into state, federal and local computer systems.
Files police reports and related documents; maintains organized and accurate filing systems.
Assists citizens with complaints, collects monies and issues receipts for various fees, releases impounded vehicles, registers sex offenders, and provides general public information, deals with diverse situations and sometimes difficult public contacts.
Distributes police reports to courts, public, governmental agencies and other authorized individuals, following department policy, state and federal laws.
Processes criminal warrants through the automated criminal justice records system; confirms warrants, ensures criminal warrants are returned to the appropriate court.
Upholds the values of the organization and has strong customer service orientation.
Handles job stress and interact effectively with others in the workplace.
Fosters an environment that embraces diversity, integrity, trust, and respect.
Is an integral team player, which involves flexibility, cooperation, and communication.
Performs other related projects and duties as assigned.
Demonstrates regular, reliable, and punctual attendance.

Benefits

Required uniforms
Medical, vision and dental benefits for employee and family, paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
Life and Accidental Death and Dismemberment insurance – policy value of $50,000 paid by the City
Long-term disability insurance provided by the City
Health Reimbursement Account (HRA-VEBA) contributions provided by the City
Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee. PERS is 100% fully paid as the City pays both the employer and the employee’s (6%) contributions.
Deferred Compensation retirement plan (Section 457 Plan) for employee's retirement planning
Paid vacation, sick leave, and holidays
Employee Assistance Program (EAP)
The City’s Wellness Program promotes physical, social, emotional, intellectual, financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually.
Access to the City's fully equipped fitness center 24/7.