Police Records Custodian & Quartermaster

American University•Washington, DC

6d•$26 - $30•Onsite

About The Position

The Police Records Custodian & Quartermaster will perform essential duties in support of the Police Administration unit of the department of University Police & Emergency Management. This position will serve as the primary custodian for all police records, property and evidence. They will also serve as the Quartermaster and oversee the purchase and maintenance of all police equipment and uniforms.

Requirements

High school diploma or equivalent.
1 - 3 years of relevant experience.
At least two (2) years of relevant full-time work experience in law enforcement.
Strong oral and written communication skills and the ability to interact in a diverse community.
Ability to handle confidential information with sensitivity and discretion.
Ability to work with minimal supervision and multi-task.
High level of organization and attention to detail.
Proficient with Microsoft Office.
Must possess a valid driver's license and obtain university driving privileges.
Must have demonstrated knowledge of records and inventory systems, criminal procedures, records, evidence and property retention requirements.

Nice To Haves

Bachelor's degree or equivalent.
Property and Evidence Specialist Certification with the International Association for Property & Evidence.
2 - 4 years of relevant experience.
Experience in a university policing environment.
Experience with handling police records using a records management system like ARMS.
Experience with managing the custody of evidence and property, preferably using software like Tracker Products.

Responsibilities

Oversee the processing of police equipment and uniforms for University Police. Ensures that items are properly stored and secured. Maintains control of equipment and uniform inventory, including associated documentation. Purchases and distributes new equipment and uniforms; and destroys/retires old equipment and uniforms. Researches equipment options; and establishes and maintains relationships with vendors in order to ensure cost-effectiveness of purchases. Coordinates closely with departmental administrators, supervisors and other personnel, regarding equipment needs.
Controls the receipt, inspection, filing, disposition and distribution of all police records. Ensures confidential information is protected according to FERPA, HIPAA and University policy. Coordinates the distribution of records with Police Operations and Investigations & Threat Assessment. Receives and processes records requests from involved parties. Receives and processes background check requests from investigators. Sorts and prepares documents for scanning, proofs and verifies documents for accuracy before scanning and archiving. Conducts departmental training on police records processes.
Acts as primary department property and evidence custodian in accordance with the department’s policies and procedures. Maintain an IAPE (International Association for Property and Evidence) membership through required in-service training. Collects, logs and secures found/lost property and evidence following policies and procedures according to department policy and protocol. Maintains chain of custody logs and ensures appropriate paperwork is submitted for release of property/evidence. Conducts property and evidence inventories, and maintains the evidence and property database. Inspects property and evidence submitted by police officers for compliance with department policies. Determines the appropriate disposition of property and evidence in compliance with court orders, policies and procedures, and any applicable laws. Coordinates the appropriate disposal of property and evidence with the DC Police, AU Environmental Health & Safety, and other agencies. Conducts departmental training on property and evidence processes.
Serves as the Fleet Manager. Develop and implement annual vehicle replacement programs and coordinate vehicle outfitting and preventative maintenance. Maintain fleet inventory records and conduct periodic vehicle inspections.