Police Records Clerk

Elmhurst IL • Elmhurst, NY

2d • Onsite

About The Position

Provides a variety of office support services related to the review, preparation and input of various police reports; responds to public requests and inquiries about police reports and records.

Requirements

• High school diploma/GED
• One year of administrative support experience
• LEADS certification required within three months of hire and for duration of employment.
• Making accurate arithmetic calculations.
• Understanding and following oral and written directions.
• Performing detailed office support work.
• Maintaining accurate office files.
• Entering numerical and related information into a computer system with speed and accuracy.
• Working collaboratively with the public and staff.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships.

Nice To Haves

• Equivalent combination of education, training and experience as determined by Human Resources.

Responsibilities

• Reviews arrest paperwork for required data; prepares originals for transmittal to Circuit Clerk’s Office; inventories Illinois Vehicle Code (IVC) tickets; sends paperwork to officers for necessary corrections, enters data into database.
• Processes records requests; mails to appropriate requestor’s destination; ensures timelines for delivery are met.
• Reviews and responds to subpoenas.
• Reviews and responds to FOIA requests, including body cam and squad videos, using specialized software.
• Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; performs production computer information entry.
• Scans documents into appropriate databases.
• Prepares and updates a variety of reports and records that may require consolidating materials from several sources.
• Responds to customer service requests in person at the police station, via telephone and through email; provides information regarding City or departmental activities and functions that may require the explanation of rules, policies and/or procedures.
• Receives, balances and deposits monies.
• Distributes copies of court notices and documentation to officers for signatures; ensures transmittal of completed documentation to State’s Attorney and court offices.
• Performs expungements of various police records.
• Establishes and maintains office files; researches and compiles information from such files; purges files as required.
• Processes warrants; checks warrants to determine if they have been served.
• Orders, copies, stores and arranges forms and supplies required by department staff.
• May train and direct the work of temporary staff for special projects or programs.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Regular and reliable attendance is an essential function of this role.
• Adapts quickly to evolving technology, embracing new tools, systems, and processes to improve efficiency and support organizational needs.

Benefits

• medical, dental, vision and life insurance (City contributes annually half the cost of the deductible to employee HSA)
• tuition reimbursement
• paid time off
• participation in the Illinois Municipal Retirement Fund (IMRF)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED