PNR Administrative Supervisor

Polk County Board of County Commissioners•Bartow, FL

About The Position

Coordinates division-wide administrative operations and strategic initiatives for Parks and Natural Resources, supporting organizational priorities, effective service delivery, and informed decision-making. The role includes strategic planning coordination, personnel and public records administration, grant support, stakeholder engagement, and executive communications. It collaborates with division leadership, staff, subject matter experts, and external partners, and may supervise assigned personnel. The position coordinates personnel administration with County Human Resources; administers public records requests; serves as a liaison to residents, community organizations, partner agencies, and stakeholders; and prepares professional presentations, reports, data summaries, and other written and visual materials. It also supports grants, contracts, agreements, land management plans, strategic and management plans, public information and outreach, public meetings, and advisory committees. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation. During emergencies, employees may be assigned duties outside their normal position scope, location, or work schedule to meet County needs.

Requirements

Bachelor’s degree from an accredited four-year college or university in public administration, communications, business administration, or a related field, or a comparable combination of relevant education, training, and experience.
At least five years of experience in administrative support, project coordination, or a related field, or a comparable combination of relevant education, training, and experience.
Valid driver’s license; must obtain a Florida license within 30 days of employment.
Exceptional written communication skills and ability to independently research, organize, analyze, draft, and edit complex information for varied audiences.
Knowledge of public administration, governmental operations, administrative procedures, strategic planning, and organizational coordination.
Ability to coordinate strategic plans, land management plans, grants, public records, and other time-sensitive administrative processes.
Proficiency with word processing, spreadsheets, presentation software, electronic records, and other Division software.
Ability to coordinate multiple projects, plans, deadlines, and administrative processes accurately and with sound judgment.
Ability to exercise independent judgment and maintain confidentiality when handling personnel and other sensitive administrative matters.
Ability to establish and maintain effective working relationships with employees, officials, and the public.
Ability to perform essential job functions with or without reasonable accommodation and to work before, during, or after emergencies as required.

Responsibilities

Coordinate division-level personnel administration, including recruitment and onboarding, personnel actions, training records, and related processes with County Human Resources.
Administer and coordinate responses to Division public records requests in accordance with County procedures and applicable requirements.
Serve as a liaison to residents, community organizations, partner agencies, and other stakeholders.
Develop and edit presentations, data summaries, reports, graphics, PowerPoint presentations, and other materials for leadership and external audiences.
Provide administrative support for grants, contracts, agreements, and opportunities, including research, documentation, coordination, tracking, reporting, and compliance support.
Assist with grant-related research and prepare narratives, letters of support, community-need statements, and other written materials.
Edit and provide grammatical assistance for land management plans and required updates, coordinating with program staff and outside agencies.
Collaborate on the development and updating of strategic and management plans; review and refine materials and assist in monitoring goals, initiatives, performance measures, and progress.
Help subject matter experts develop informational materials for public meetings, community engagement, stakeholder meetings, advisory boards, and partnerships.
Prepare professional written documents to support Division management and operations.
Develop public information, program narratives, and outreach materials communicating services, accomplishments, and community benefits.
Provide administrative support for public meetings and advisory committees, including scheduling, public notices, committee notifications, agendas, minutes, meeting materials, and reporting.
May supervise staff and may serve as a liaison to appointed boards and committees.
Work before, during, or after emergencies and, when assigned, perform duties outside the normal scope of the position, location, or work schedule.