Project Manager PMP ROLE - Hybrid Richmond, VA

Novalink Solutions LLC • Mechanicsville, VA

3d • Hybrid

About The Position

The Virginia Department of Transportation (VDOT) Information Technology Division (ITD) is seeking a highly organized and detail-oriented PMO Support Specialist to enhance project governance, support project managers, and strengthen agency-wide project delivery practices. The role provides direct support to the PMO through documentation management, training coordination, risk oversight, and recurring reporting across Commonwealth-level and agency IT projects.

The PMO Support Specialist maintains PMO documentation and SharePoint Online libraries, develops and delivers training, and serves as a risk manager for Commonwealth-level IT projects. The role also supports recurring reporting with Excel and Power BI, guides projects in the Planning phase toward execution readiness, and oversees governance practices during execution. This includes reviewing project plans for required components such as tasks, schedules, risks, resource allocation, checkpoints, and status reporting.

Requirements

• Minimum of 10 years of experience; the candidate should have 15 years of overall IT experience.
• At least 10 years of large project management experience.
• At least 5 years of documentation creation experience.
• At least 10 years of experience with project management tools.
• At least 5 years of training experience.
• At least 3 years of SharePoint document management, indexing, and organization experience.
• At least 8 years of experience in IT risk management as a risk manager.
• Proficiency with Microsoft Office tools such as Microsoft Project, Visio, and Excel.
• Training and documentation experience.
• PMP or ACP certification through PMI, or qualification under the Commonwealth of Virginia Qualification Standards for IT Project Managers.
• Knowledge of project management methodologies, PMO standards, and governance frameworks.
• Knowledge of SharePoint Online document organization, permissions, and content management best practices.
• Knowledge of instructional design principles and effective training development techniques.
• Strong skills in publishing professional documentation, maintaining organized repositories, and supporting PMO processes.
• Ability to develop and deliver training to audiences with varying levels of project management experience.
• Skill in performing risk assessments and communicating risk posture.
• Skill in preparing data-driven reports and visualizations using Excel and Power BI.
• Ability to evaluate project readiness during Planning and provide guidance to project managers.
• Ability to monitor governance compliance throughout project execution.
• Ability to review project plans for completeness and collaborate with teams to address gaps.

Nice To Haves

• Technology infrastructure experience is preferred; application development experience is a plus.
• Experience with VITA’s Commonwealth Technology Portfolio (CTP) system and ECOS process is strongly preferred.
• Experience with core Commonwealth IT procurement processes, including RFP, VITA Statewide Contract, and CAI SOW, is preferred.
• Prior VDOT PM experience is a benefit.
• At least 1 year of VITA CTP experience is highly desired.
• At least 10 years of proposal development/business writing experience is highly desired.
• At least 8 years of PMP, ACP, or qualification under Commonwealth of Virginia Qualification Standards for IT Project Managers for Category 4 Projects is highly desired.

Responsibilities

• Update, maintain, and publish PMO documentation for IT project managers and ITD staff.
• Manage and maintain SharePoint Online document libraries to ensure accuracy, accessibility, and proper governance.
• Develop, coordinate, and deliver in-person and virtual training for agency IT project managers and supporting staff, including creating training materials and user documentation.
• Serve as a risk manager for Commonwealth-level IT projects, providing guidance on risk identification, mitigation planning, and escalation procedures.
• Support recurring cadenced reporting using Excel and Power BI, ensuring data accuracy and meaningful insights.
• Provide oversight and guidance to projects in the Planning phase to ensure readiness for execution.
• Ensure projects in execution follow established governance structures, including meeting cadence, reporting, metrics tracking, risk and issue management, and quality assurance.
• Review project plans for required components, including tasks, schedules, risk identification, resource allocation, checkpoints, and status reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed