PMO SPECIALIST - 67056725

State of Florida • TALLAHASSEE, FL

5d • $55,000 - $65,000 • Onsite

About The Position

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. This position is responsible for leading coordination between program staff, vendors, and Subject Matter Experts to define requirements, document processes, and support system enhancements for the Agency's Client Data Management System (CDMS) platform. The position manages change requests and deliverable tracking, facilitates testing activities and ensures accurate communication across stakeholders. The position also supports special projects to meet evolving program needs. This is a professional position located in the Quality and Accountability Division within the Agency for Persons with Disabilities (APD). The Project Management Specialist serves as a key member of the Project Management Office, which is responsible for providing project management services, leadership and strategic direction to ensure Agency project and initiatives align with APD’s mission of supporting individuals with unique abilities. This position plays a critical role in driving Agency-wide project governance, promoting best practices, and advancing initiatives that improve operational performance and service delivery. This position may require occasional travel.

Requirements

• At least four years of verifiable related experience in project management, change management, program planning, or program research. Post-secondary degrees from an accredited college or university may be used as an alternative for the required four years of experience on a year-for-year basis.
• Knowledge of Project Management principles, terminology, and basic methodologies used to support structured project work.
• Knowledge of Organization policies, procedures, and compliance requirements applicable to documentation, reporting, and project coordination.
• Knowledge of Workflow processes, team roles, and cross-functional operations within a business or government environment.
• Knowledge of Microsoft applications such as Excel, Word, Project, PowerPoint, and SharePoint for documentation, data analysis, scheduling, and collaboration.
• Ability to apply structured project coordination techniques to support timelines, deliverables, and team accountability.
• Ability to gather, interpret, and present project data to support decision-making and promote visibility of progress and risks.
• Ability to adapt to changing priorities, learn new processes quickly, and work effectively in a dynamic team and PMO environment.
• Ability to follow established procedures, maintain accurate documentation, and ensure consistency, transparency, and professionalism in work products.
• Skills in organizing work activities, prioritizing tasks, and managing multiple assignments in a deadline-driven environment.
• Skills in verbal and written communication, including preparing clear documentation, reports, meeting notes, and presentations.
• Skills in building positive working relationships, facilitating discussions, and working collaboratively with diverse stakeholders.
• Skills in problem-solving, including analyzing information, identifying issues, and recommending practical options for resolution.

Responsibilities

• Providing structured support, coordination, management, and oversight of project scopes, timelines, deliverables, and reporting using approved PMO methodologies, procedures, and templates.
• Collaborating with internal business unities, executive leadership, and external state agencies to ensure alignment, resolve barriers, and support successful project outcomes.
• Applying project management and performance improvement techniques to guide project teams, strengthen processes, and ensure results meet stakeholder expectations and Agency strategic priorities.
• Facilitating high-impact meetings and work sessions by developing agendas, preparing materials, documenting decisions, tracking action-items, and ensuring follow-up, visibility, and accountability.
• Monitoring, analyzing, and reporting project performance data, proactively identifying risks, recommending project corrective action plans, and ensuring issues are appropriately escalated and addressed according to PMO procedures and guidelines.
• Supporting cross-team collaboration and fostering a culture of consistency, transparency, and continuous improvement within the Project Management office.
• Maintaining accurate project documentation, records, and SharePoint content to ensure accessibility, compliance, and version control.
• Assisting in developing PMO templates, tools, and standard operating procedures to increase clarity, efficiency, and repeatability across projects.
• Using Microsoft applications such as Excel, Word, Project, PowerPoint, SharePoint or other relevant software and tools available to prepare reports, analyze data, build schedules, and support collaborative project work.
• Providing general administrative and logistical support such as scheduling, preparing presentations, coordinating communications, and managing project artifacts. Performing other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree