PMO Operations Manager

Ascend Learning, LLC•Gilbert, OR

3d•$86,700 - $123,970•Hybrid

About The Position

Ascend Learning, a leading healthcare and learning technology company, is the connection between a powerful portfolio of brands serving students, educators, and employers with outcomes-based, data-driven solutions across the lifecycle of learning. Ascend Learning was recognized by Newsweek and Plant-A Insights Group as one of America’s 2025 Greatest Workplaces as well as America’s Best Places to work for Mental Well-Being for 2025. National Academy of Sports Medicine® (NASM®) has set the standard in fitness and wellness credentials and certification with best-in-class, evidence-based programming. NASM has delivered over 1.4 million fitness professionals in over 100 countries. This role will report to the PMO Lead and will own systems and process administration for the Enterprise PMO, spanning NASM's project and work management platform and the ERP intake process. This role is the administrative layer that keeps PMO systems, templates, and documentation accurate, standardized, and self-explanatory. This role will partner with PMs, Project Owners, the ERP Advisory function, and departmental stakeholders to maintain the project management platform and the ERP process as reliable, well-documented systems, and will support project teams during execution by performing recurring, mechanical scope checks against documented project boundaries. This role does not make scope determinations, ERP intake or tiering decisions, or adjudicate disputes; those decisions remain with the PM, Project Owner, and ERP team function respectively.

Requirements

Bachelor's degree or equivalent work experience in business, project management, or a related field.
3+ years of experience administering or governing a work/project management platform (e.g., Wrike, Asana, Smartsheet, or similar).
Strong understanding of PMO operating models, project management methodologies, project lifecycle documentation, and reporting structures.
Demonstrated ability to build clean, self-explanatory reporting that reduces the need for verbal interpretation.
Meticulous attention to detail and comfort with recurring, mechanical review processes.
Strong training and communication skills to support platform adoption across the organization.
Clear understanding of the boundary between systems governance and project ownership, and comfort operating in a support role rather than a decision-making one.
Experience with dashboard and template design in a project management platform.

Nice To Haves

Experience with ERP intake or workflow processes is a plus.

Responsibilities

Owning the project management platform's governance framework, including field structure, templates, and permission architecture across the Enterprise PMO.
Maintaining Tier 2 and Tier 3 reporting standards for the project management platform in partnership with Project Owners, who are responsible for day-to-day maintenance at those tiers.
Building and maintaining dashboards and reporting views that allow project status to be understood without additional verbal interpretation.
Training PMs, Project Owners, and business stakeholders on the project management platform's standards, templates, and reporting conventions.
Auditing data quality on the project management platform on a recurring basis to ensure the reporting layer remains clean and dependable.
Owning administration of the ERP intake process, including forms, workflow configuration, and documentation standards, in partnership with the ERP Advisory function.
Maintaining ERP process documentation and templates as the intake process evolves.
Verifying intake submissions for completeness and preparing them for ERP team review, without participating in tiering or approval decisions.
Auditing ERP process data quality on a recurring basis, mirroring the project management platform's data audit function.
Training stakeholders on ERP intake procedures and standards.
Performing a recurring mechanical check comparing new work requests against each project's documented out-of-scope list.
Flagging potential scope deviations to the PM and Project Owner for their determination, without rendering judgment on whether the work is in or out of scope.
Supporting PMs in keeping scope documentation current and accurate throughout the project lifecycle.
Escalating recurring or systemic scope issues to the PMO Lead for governance-level review, as distinct from case-by-case adjudication.
Maintaining documentation of the PMO's governance framework and operating model, including process definitions, standards, and escalation paths, as they are defined and approved by the PMO Lead.
Partnering with the PMO Lead to evolve the project management platform's governance standards and templates as the PMO matures.
Providing administrative support for PMO and ERP governance activities, such as meeting coordination, agendas, and notes for governance cadences.