PMO Manager

Saige Partners•Sun Prairie, WI

5d•Hybrid

About The Position

Company is seeking an experienced and strategic Program Management Office (PMO) Manager to lead and oversee project governance, portfolio financials, demand management, and resource planning activities across key business portfolios. This role is responsible for driving alignment, consistency, and operational excellence across cross-functional initiatives while ensuring successful project execution and delivery. The PMO Manager will lead a team of PMO analysts and partner closely with executive leadership, project teams, risk management, and governance stakeholders to support portfolio performance, financial oversight, and organizational priorities. This is a highly dynamic role that balances strategic oversight with hands-on operational management.

Requirements

Bachelor’s degree or equivalent combination of education and relevant work experience.
Moderate to extensive experience in Program Management Office (PMO) leadership or portfolio management environments.
Proven experience managing PMO functions, governance frameworks, and cross-functional project portfolios.
Experience leading and developing teams of PMO analysts or project management professionals.
Strong leadership and team management skills.
Excellent organizational and problem-solving abilities.
Strong analytical and financial management capabilities.
Ability to manage multiple priorities and adapt within a fast-paced environment.
Strong communication and stakeholder management skills.
Ability to influence and collaborate across all levels of the organization.
High attention to detail and commitment to operational excellence.
Strong proficiency with Microsoft Office Suite, including: Excel, PowerPoint, Word.
Experience with reporting and automation tools such as: Power BI, Power Apps, Power Automate.
Understanding of both Agile and Waterfall project management methodologies.

Nice To Haves

Experience with project staffing, workforce planning, and talent development.
Strong knowledge of project delivery methodologies, including SDLC, Waterfall, and Agile frameworks.
Experience managing portfolio and project financials, including forecasting, budgeting, funding oversight, and financial performance reporting.
Experience supporting enterprise-level project governance and audit processes.
Familiarity with enterprise portfolio management tools such as Planview preferred.
Knowledge of project and portfolio management platforms such as Planview preferred.

Responsibilities

Lead and oversee the Program Management Office (PMO) and associated governance functions across relevant portfolios.
Ensure project governance standards, methodologies, and controls are consistently applied across initiatives.
Support PMO stage-gate reviews and funding approval processes to ensure project compliance and readiness.
Resolve project governance issues and provide guidance to project teams and stakeholders.
Monitor active programs and projects to ensure alignment with strategic business objectives and desired outcomes.
Manage portfolio demand activities and prioritize initiatives based on business needs and resource capacity.
Ensure appropriately skilled project management resources are assigned to projects.
Oversee project staffing, resource forecasting, and capacity planning activities.
Support the development and growth of PMO staff and project management capabilities.
Manage project and portfolio financials, including: Budgeting, Forecasting, Funding oversight, Financial tracking and reporting, Accruals and invoicing oversight.
Forecast resource and operational needs while monitoring budget utilization and expenses.
Provide financial insights and reporting to support strategic decision-making and portfolio delivery.
Develop monthly and quarterly portfolio reporting updates for senior leadership and executive stakeholders.
Provide visibility into project performance, risks, financials, and resource utilization.
Address ad hoc requests and inquiries related to project status, governance, financials, and portfolio performance.
Coordinate with Risk, Governance, and Performance Management teams on project quality audit activities.
Ensure compliance with audit requirements, annual testing, control readiness, and remediation tracking.
Support risk identification, mitigation planning, and governance oversight across portfolios.