PMO Coordinator

Truvio•Camden, DE

1d•Remote

About The Position

We are seeking a highly organized and detail-oriented PMO Coordinator to support our Project Management Office in two key areas: administration of Microsoft Dynamics 365 Business Central professional services functions and coordination of change order projects. This role acts as a critical bridge between technical teams and business stakeholders, ensuring project data accuracy, smooth communication, and successful project execution. The ideal candidate thrives in a fast-paced environment, enjoys managing details, and can confidently communicate with both technical and nontechnical audiences.

Requirements

Bachelor’s degree in Business Administration, Information Systems, Project Management, or related field — or equivalent work experience.
1–2 years of experience in project coordination, administrative support, or a related role.
Strong written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to communicate technical concepts clearly to nontechnical stakeholders.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Ability to manage multiple priorities and deadlines effectively.

Nice To Haves

Experience with Microsoft Dynamics 365 Business Central or other ERP systems.
Familiarity with Agile, Waterfall, or hybrid project methodologies.
Experience with project management tools such as Azure DevOps or ClickUp.
Customer-facing experience in a professional services or software consulting environment.

Responsibilities

Create and configure projects within Microsoft Dynamics 365 Business Central, including project dimensions, budgets, and resource allocations.
Maintain accurate project records including milestones, task assignments, costs, and status updates.
Generate and distribute project reports, dashboards, and status summaries for leadership and stakeholders.
Review and process employee timesheets for accuracy and completeness.
Identify opportunities to improve administrative workflows and data quality processes.
Maintain department documentation including SOPs, process guides, and reference materials.
Coordinate initiation and setup of change order projects, including scope, timelines, deliverables, and documentation.
Serve as the primary customer contact for change order projects, providing status updates and managing expectations.
Collaborate with technical teams to gather requirements, clarify specifications, and communicate project updates.
Maintain project schedules and task lists while proactively identifying risks and blockers.
Prepare meeting agendas, notes, and action items for project meetings and retrospectives.
Track budgets and communicate project changes as needed.
Ensure all project documentation is complete, organized, and compliant with company standards.