PMIS Controls Coordinator

SQN Associates, LLC•Chicago, IL

3d•$82,000 - $95,000•Onsite

About The Position

This position serves as a project data steward and operational administrator, ensuring project information is properly stored, named, classified, maintained, and readily retrievable in accordance with established project and client standards.

Requirements

3+ years of experience in document control, project controls, project administration, engineering/construction, or a related field.
Experience with Autodesk Forma/ACC.
Strong understanding of document control, project controls, and records management principles.
Strong organizational, analytical, and attention-to-detail skills, with an emphasis on data accuracy and quality.
Proficiency with Microsoft 365, particularly Excel, Outlook, Teams, and SharePoint
Strong written and verbal communication skills with the ability to coordinate across multidisciplinary project teams.
Data Integrity & Quality Control – Maintains accurate, complete, consistently structured, and reliable project information.
Document & Records Management – Understands how project records should be organized, controlled, retained, and retrieved.
Project Controls Awareness – Understands the relationship between cost, schedule, change, documentation, and project reporting.
Process Discipline – Consistently follows workflows and procedures through completion.
Technology Proficiency – Learns PMIS functionality quickly and effectively.
Judgment & Confidentiality – Maintains professional, accurate, and defensible project records while appropriately handling sensitive information.

Nice To Haves

Public-sector, PMO, or major capital program experience preferred.
College degree preferred.

Responsibilities

Maintain accurate and complete project records, including naming conventions, metadata, classification, version control, and document organization.
Log, route, track, and maintain correspondence, transmittals, and project email to support a complete and traceable project record.
Support accounting, cost, and scheduling workflows by maintaining accurate data, documentation, updates, and reporting inputs.
Monitor workflows, outstanding responses, due dates, approvals, and action items; follow up with responsible parties as needed.
Search, collect, organize, and export project records for FOIA, audit, legal, and authorized client requests.
Support reporting, data extracts, record reconciliation, management reviews, and audits.
Assist with onboarding/offboarding, workflow guidance, training, and adherence to established Forma processes.
Perform data-quality reviews, identify gaps or inconsistencies, reinforce project standards, and escalate process issues.
Other duties as required by the project, client, or SQN business needs.

Benefits

Competitive base pay ($82,000 - $95,000)
Discretionary annual bonus
Medical, dental, and vision coverage plan options
Company-paid life insurance and short-term/long-term disability
401k plan with an employer safe harbor contribution
Paid time off
Paid company holidays
Paid parental leave
Professional development assistance, licensure, and professional membership reimbursement
Company-sponsored social events
Pre-tax commuter benefit
Health savings accounts with employer contribution
Health care and dependent care flexible spending accounts
Monthly cell phone reimbursement
Annual wellness reimbursement
Voluntary life and accident insurance
Voluntary critical illness and hospital indemnity insurance
Pet insurance