Plumbing Service Administrative Assistant

Legence • San Jose, CA

12d • $25 - $33 • Onsite

About The Position

Therma’s Service team is in immediate need of a Plumbing Service Administrative Assistant! Have experience working in the Plumbing Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!

Requirements

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook- Calendar)
• High attention to detail
• Ability to work independently
• Flexibility and ability to prioritize
• Strong analytical skills and demonstrated ability to manage multiple tasks
• Ability to organize computer files and update documents
• 1-2 years of experience in an administrative role required
• Job position is assisting field project managers and staff on site
• Job site hours usually begin at 6 or 7am
• Construction site clothing is required
• Backflow tester certified or willing to obtain within 6 months of hire date
• Must be able to lift 35lbs.
• Must be willing to work off hours, overtime, and/or weekends as needed

Nice To Haves

• Knowledge of HubSpot, ONE drive, and SYNCTA a plus.
• Construction background is preferred

Responsibilities

• Word processing, excel spreadsheets, editing, and formatting
• Working with foreman and field staff to complete daily reports and file documents, daily.
• Assist with monthly billing utilizing Therma sites and Excel
• Storage of job files and documents onto cloud sites- sharing and updating as months pass
• Establish, update, and maintain files, records, and other documents as required
• Organize administrative tasks and procedures- keeping track of tasks completed and communicating- sharing any updates
• Assist with administrative problem solving, development and execution of stated goals and objectives
• This position will require office and field work assistance as needed.
• Frequent phone interaction with customers during contract renewal
• Maintain and track preventative maintenance contract customer database
• Maintain and track backflow testers certifications and test kits with all water purveyors.
• Process all paperwork produced by the backflow technicians.

Benefits

• 401k
• Life Insurance
• Medical
• Vision
• Dental
• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed