PLAR Project Coordinator

Durham College•Oshawa, ON

12d•Onsite

About The Position

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce. A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Requirements

A minimum of a 2-year diploma or degree in Office administration, event planning, project management.
A minimum of 1.5-years of work experience gained while working in a professional setting on a long-term project requiring time management skills.
Demonstrated ability to solve problems and use judgement to escalate concerns.
Ability to clearly communicate verbally and in writing as required to effectively follow up on task completion.
Excellent organizational, analytical and time management skills.
Ability to work independently as well as working effectively in a team.
Ability to manage competing priorities in a fast-paced academic environment while maintaining accuracy and attention to detail.

Responsibilities

Track the progress and receipt of deliverables for a long-term, multi-phase project.
Maintain timelines and status reports.
Follow up with internal stakeholders and contract part-time faculty.
Create sub deadlines and a suggested order of tasks to achieve deliverables.
Schedule project status update meetings with internal stakeholders such as the Centre for Teaching and Learning (CTL), Professional and Part-Time Learning (PPL), Faculty of Social and Community Services (SCS), Faculty of Health Sciences (HS) and Transfer Services.
Take minutes in project status meetings and circulate them to relevant stakeholders.
Monitor the progress of part-time faculty deliverables via email communications (e.g., returning signed contracts, completing training modules, developing PLAR assessments).
Track task completion through a shared spreadsheet for payment scheduling.
Reflect on project progress and collaborate with the Director to generate results reports and presentations.
Proactively identify when progress is off-track.
Identify possible solutions to project delays.
Weigh the relative risks of delay.
Use judgment to determine when to escalate concerns to the Director.